Harm Reduction Administrative Specialist
Harm Reduction Administrative Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Wage Information
Starting Salary: $45574 $10$20/hour in benefits) Employment with the City of Canton comes with an array of benefits. We offer comprehensive health insurance paid vacations paid holidays a retirement plan sick time and personal holidays.
Applicants must apply at governmentjobs/careers/cantonohio. Applicants MUSTsubmit a valid drivers license along with their application and any other pertinent documentation.
This is an openexamination. To be eligible for the position under this examination all applicants must be U.S. citizens or have a permanent resident card. Applicants must be a High School graduate or possess a G.E.D. and be at least 18 years of age.
Job Description
Position Summary:
Under the direction of the Harm Reduction Manager the Administrative Assistant provides highlevel administrative support to the Harm Reduction Programs at Canton City Public Health. This position is responsible for ensuring the efficient operation of program activities by managing administrative tasks coordinating logistics and maintaining compliance with grant deliverables. The role includes scheduling data tracking report preparation financial recordkeeping supply management and communication support for harm reduction initiatives including the Education and Naloxone Distribution Program (OENDP) and needle exchange services. The ideal candidate will have strong organizational skills attention to detail and a commitment to public health and harm reduction principles. This position is 100 grant funded.
Essential Duties and Responsibilities:Operational Functions
- Provide administrative support to the Harm Reduction Manager including scheduling meetings managing correspondence preparing reports taking and drafting meeting minutes agendas answering and directing phone calls greeting clients and providing customer service.
- Assist in the coordination and logistical planning of harm reduction program activities including outreach events training sessions and community partnerships.
- Maintain organized and accurate program records including client interactions inventory logs and grantrelated documentation.
- Ensure compliance with local regulations grant requirements and organizational policies related to harm reduction services.
- Participate in the needle exchange program as needed including needle distribution client registration naloxone distribution data collection and other support functions to ensure smooth program operations.
- Engage with program participants in a professional and compassionate manner including individuals who may be under the influence of substances or experiencing behavioral challenges. Utilize deescalation techniques traumainformed approaches and follow safety protocols when interacting with individuals in distress.
Business Functions
- Manage financial and administrative tasks such as soliciting quotes processing invoices tracking expenditures and assisting with budget monitoring for harm reduction programs including record retention requirements.
- Oversee program inventory ensuring accurate tracking accountability and timely ordering of harm reduction supplies (e.g. naloxone kits syringes testing strips personal protective equipment PPE).
- Prepare and submit required reports and documentation to meet grant deliverables performance metrics and funding requests.
- Conduct online searches gathering basic information from various sources and summarizing key findings to support projects and decisionmaking.
- Assist with communications including drafting memos maintaining programrelated social media or outreach materials which may include creating content or providing information to public information officer and responding to inquiries from stakeholders.
Technical Functions
- Maintain and update databases for program evaluation including data entry analysis and generating reports for grant and performance assessments.
- Utilize software applications and data management systems to track harm reduction program metrics and ensure accurate reporting.
- Support quality improvement initiatives by identifying process inefficiencies and suggesting administrative improvements to enhance service delivery.
Other Duties
- Participate in staff committees and workgroups.
- Participate in professional development team meetings and public health training and exercises.
- Provide support functions in response to public health emergencies as directed by the Health Commissioner.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.
Minimum Qualifications and Credentials:
Education & Experience:- High School diploma or equivalent.
- Minimum of five 5 years of experience in administrative support office management or program coordination preferably in a public health healthcare or nonprofit setting.
- Preferred experience working with harm reduction substance use services or other public health initiatives.
- Preferred experience with accounting and/or the administration of grants.
- Strong organizational and time management skills with the ability to handle multiple tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and experience with data management systems.
- Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
- Strong problemsolving and criticalthinking abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Commitment to harm reduction principles health equity and public health best practices.
- Valid drivers license.
- Ability to lift and carry up to 25 pounds (e.g. program supplies inventory).
- Ability to work occasional evenings or weekends as needed for program events and outreach efforts.
Work Environment:
The work environment for this position is primarily an office setting within a public health department with regular interaction in communitybased harm reduction program sites. The role requires occasional travel to outreach locations community events and meetings. City vehicles can be provided for work activities/work travel with supervisor approval. Work may involve direct engagement with individuals experiencing substance use homelessness or other social vulnerabilities. The position may require lifting program supplies and standing for extended periods during events. Safety protocols and harm reduction best practices are followed to ensure a secure and supportive environment for staff and clients.
Reasonable accommodation in accordance with ADA Compliance will be made available to those who need it to achieve the above descriptions.
Benefits:
This position takes part in a pension plan from the Ohio Public Employment Retirement System. Eligible for insurance (medical dental vision life) paid sick leave paid vacation and paid holidays.Testing Information
SUBSEQUENT TO THE FILING OF THE APPLICATION ELIGIBLE CANDIDATES WILL BE NOTIFIED OF THE FORMAT LOCATION DATE AND TIME OF THE EXAMINATION.
Repeating an Exam
Per OAC Rule 123: 1901 an applicant who has competed in a civil service examination cannot repeat that examination or take and examination for the same classification withinFOUR MONTHSfrom the date of original examination unless an alternative form of examination is given or unless other standards are specified in the examination announcement.
RATING
Your name will be placed on a list of eligible candidates upon receiving a passing score. Once the list has been established your name will remain on the list for a period of one 1 year.Additional Information
*DISCLAIMER*
All applicants should receive an email from confirming that their application was received. If you do not receive a confirmation email please contact Civil Service at to confirm that your application went through. Once Civil Service processes applications you will be emailed again within 5 business days. Should you not receive an email please call our office at.
IMPORTANT NOTICE TO VETERANS
As provided in ORC 124.23C any person who has completed service in the uniformed services who have been honorably discharged from the uniformed services or transferred to the reserve with evidence of satisfactory service and who is an Ohio resident and any member of a reserve component of the armed forces of the United States including the Ohio National Guard who has completed more than 180 days of active duty service pursuant to an executive order of the President of the United States or an act of Congress of the United States may file with the director a certificate of service or honorable discharge (DD214 Long version) and upon this filing the person shall receive an additional credit of twenty percent 20 of the persons total grade given in the examination in which the person receives a passing grade.
A member in good standing of a reserve component of the armed forces of the United States including the Ohio National Guard who successfully completes the members initial entrylevel training shall receive a credit of fifteen percent 15 of the persons total grade given in the examination in which the person receives a passing grade.
NOTICE OF DRUG TESTING REQUIREMENT
Pursuant to Civil Service Rules applicants are hereby advised that the position of employment being examined for may be subject to a drug test. Accordingly eligibility is not considered final until drug testing has been successfully completed with a negative result.
NOTICE OF BACKGROUND INVESTIGATION
Be advised that candidates may be subjected to a confidential background investigation including but not limited to a criminal record check and driving record check.
ADA COMPLIANCE
Reasonable accommodation in accordance with ADA Compliance will be made available upon request to those qualified applicants in need of it in order to achieve the essential job functions as described above.
EQUAL EMPLOYMENT
All qualified applicants will receive consideration for appointment without regard to race religion color national origin sex political affiliation age type of disability or any other nonmerit factor.BY ORDER OF THE CANTON CIVIL SERVICE COMMISSION
Rachel A. Forchione DirectorAnna M. Moeglin Assistant Director
Required Experience:
Unclear Seniority
Employment Type
Full-Time
