Administrative Assistant III

Salary Range: $29.57$42.67 per hour

SUMMARY

The Administrative Assistant III provides highlevel administrative and digital support to a Director in the LA County Department of Health Services. This role ensures seamless operations by managing schedules coordinating meetings drafting documents and maintaining digital content. The ideal candidate is detailoriented highly organized and proficient in administrative and creative tasks including website updates Canva design and digital communication.

ESSENTIAL FUNCTIONS

• Director Support: Manage calendars schedule meetings coordinate travel and draft/edit communications on behalf of the Director.
• Administrative & Organizational Support: Maintain digital files handle correspondence prioritize requests and streamline workflows.
• Digital & Creative Support: Update websites (WordPress SharePoint) create visual materials in Canva and design digital newsletters and infographics.
• Event & Project Coordination: Plan and execute key projects including recognition events surveys and training sessions. Track timelines and manage logistics.

NONESSENTIAL FUNCTIONS

• Provide general office support as needed.
• Assist with other administrative tasks based on department needs.

JOB QUALIFICATIONS

The ideal candidate has strong organizational and communication skills along with technical proficiency in digital content management. They can manage multiple priorities and work independently while maintaining confidentiality.

Education/Experience

• 5 years of experience as an Executive Assistant Project Coordinator or Administrative Manager.
• Experience in public sector healthcare or workforce engagement roles (preferred).

Certificates/Licenses/Clearances

• Successful clearing through the Live Scan process with the County of Los Angeles.

Other Skills Knowledge and Abilities

• Exceptional writing editing and communication skills.
• Proficiency in Microsoft Office Suite Google Workspace Zoom and Teams.
• Experience with website content updates (WordPress SharePoint).
• Strong Canva skills for creating reports presentations and marketing materials.
• Ability to work independently and manage competing priorities in a fastpaced environment.
• Discretion and professionalism in handling confidential information.
• Basic knowledge of HTML email marketing and social media management (preferred).

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb Crawl Kneel Bend: Occasionally

Lift / Carry: Occasionally Up to 25 lbs

Push/Pull: Occasionally Up to 25 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable Not required for essential functions

Occasionally 0 2 hrs/day)

Frequently 2 5 hrs/day)

Constantly 5 hrs/day)

WORK ENVIRONMENT

General Office Setting Indoors Temperature Controlled

EEOC STATEMENT
It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants without regard to age 40 and over) national origin or ancestry race color religion sex gender sexual orientation pregnancy or perceived pregnancy reproductive health decision making physical or mental disability medical condition (including cancer or a record or history of cancer) AIDS or HIV genetic information or characteristics veteran status or military service.