Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Job Description Summary
The Senior Administrator provides effective and responsive administrative and office support services for multiple GE Healthcare Ultrasound Executives and teams located at the Research Park offices. This position is based in the Research Park office and requires a minimum of 34 days per week in person supporting daytoday business operations and activities and has the flexibility to support inperson periodic customer and ultrasound leadership events in the greater Milwaukee area.Job Description
Essential Responsibilities
- Support leaders in all related administrative tasks which may include effectively maintaining and coordinating calendars scheduling meetings making travel arrangements providing phone coverage processing and reconciling expense accounts and handling various purchases including invoice arrangements.
- Be an active member of the Executives staffs providing insights and generating ideas for improvement projects.
- Handle confidential and sensitive information.
- Schedule plan and organize inhouse and offsite meetings training and events. This can include ordering and setting up catering meeting time management and running all applicable meetings logistics.
- Coordinate/support key projects and the roll out of businesswide initiatives such as events that support the broader business organization.
- Provide general office administrative services and support. This includes but is not limited to supporting the onboarding of new employees/contingent workers answering questions re: central sites internal processes and etools assisting with international and domestic shipping initiating IT support requests and liaising with facilities management.
- Assist with communications related activities such as maintaining relevant distribution lists producing email correspondence presentations meeting agendas new hire and organization change announcements.
Quality Specific Goals
Aware of and comply with the GEHC Quality Manual Quality Management System Quality Management Policy Quality Goals and applicable laws and regulations as they apply to this job type/position Complete all planned Quality & Compliance training within the defined deadlines Identify and report any quality or compliance concerns and take immediate corrective action as required
Qualifications:
Bachelors degree or 4 years of experience in an Administrative or operational support role Advanced knowledge of general office management and current computer/office communications technologies; expert in PowerPoint Word Excel Outlook and MS Teams Strong independent problemsolving skills with the ability to be resourceful and propose solutions and connect with others in the business proactively to achieve optimal results. Excellent interpersonal verbal and written communications skills including strong grammatical skills with ability to effectively interface with senior management and highprofile customers Extremely well organized with high attention to detail yet able to multitask and remain calm in a fastpaced environment of changing priorities. Demonstrated project management skills to quickly identify issues create solutions and meet deadlines. SelfStarter proactive able to exercise independent judgment with minimal direction. Demonstrated ability to grasp new concepts and think quickly. Ability to think clearly and work through ambiguous problems. Possessing the personal drive and commitment to implement innovative solutions. Ability to accept constructive feedback and consider different ways of working. Team player capable of working within crossfunctional and globally diverse teams across different time zones. Can do attitude and willingness to help those outside of direct clients.
Additional Information
GE HealthCare offers a great work environment professional development challenging careers and competitive compensation. GE HealthCare is anEqual Opportunity Employer. Employment decisions are made without regard to race color religion national or ethnic origin sex sexual orientation gender identity or expression age disability protected veteran status or other characteristics protected by law.
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID19 some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.
Relocation Assistance Provided: No
Employment Type
Full-Time
