Program Assistant-4-H
Program Assistant-4-H
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Job Description
Job Title
Program Assistant4HAgency
Prairie View A&M UniversityDepartment
Cooperative Extension ProgramsProposed Minimum Salary
$15.25 hourlyJob Location
Prairie View TexasJob Type
StaffJob Description
Under the general supervision the Program Assistant provides standard program and clerical support and assists staff with other extension program initiatives for the 4H and Youth Development 4H) unit with Prairie View A&M Universitys Cooperative Extension Program (CEP).
This position may pay more than the minimum proposed salary listed above depending on experience and/or qualifications of the selected candidate.
Responsibilities:
Manages all office pro4Hures and other tasks as assigned and requested including the preparation of correspondences documents and reports;
Manages all incoming and outgoing communications and inquires for the office and serves as the initial point of contact for program participants regarding outreach and educational opportunities;
Coordinates appointments itineraries and schedules for 4H Program Leader and 4H Program Specialist;
Assists with the development of educational content and with developing and implementing marketing strategies for program promotion including development of news releases newsletters flyers and brochures;
Assists with content design layout original graphic design formatting and formatting of publications presentations and workshop resources;
Provides photography videography and social media outreach services for 4H activities;
Works toward raising awareness of 4H and other extension outreach programs and updates mailing lists/listservs;
Maintains departmental website and calendar of events and communicates relevant information for external website updates;
Maintains the 4H data management program;
Assists program staff with webbased research collecting data and the preparation of internal and external reports for grant monitoring and reporting activities;
Assists in the preparation of the annual reports;
Assists with program planning and collection review and processing of enrollment and/or volunteer forms;
Coordinates business travel and itineraries for program staff as requested;
Makes university credit card purchases and reconciles purchases;
Creates purchase requisitions and receiving actions in purchasing system;
Maintains proper inventory of office supplies and equipment;
Maintains detailed records and organizes files for safe keeping accessibility documentation and retention purposes according to program university and system guidelines;
Participates and assists in collegewide events activities committees and performs other duties as deemed necessary.
Required Education and Experience:
Bachelors degree or equivalent combination of education and experience.
No prior experience required.
Required Knowledge Skills and Abilities:
Knowledge of word processing spreadsheet and database applications.
Effective verbal and written communication skills.
Ability to multitask and work cooperatively with others.Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Other Requirements:
Must maintain a valid drivers license.
Must be able to lift 50 lbs.
Some travel required must be available for some overnight stays as well as some evening and Saturday work.
Must be able to maintain an organized and professional office space and appearance at all times.
Special Requirements:
Applicants with equivalent experience in lieu of a Bachelors degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelors degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of four years of experience.
Job Posting Close Date:
Until Filled
Required Attachments:
Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
- Resume or Curriculum Vitae
- Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed HigherEdJobs etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above ator should you need assistance with the online application process.
Background Check Requirements:
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Employment Type
Full-Time
