Executive Assistant to Principal Fellowship Coordinator

About us:

Sinclair Dermatology is Victorias largest dermatology practice incorporating a specialist clinic with more than 15 specialists a clinical trials unit dermal and laser clinic and a hair salon. Sinclair Dermatology is a globally recognised medical centre headed by internationally renowned Dermatologist Professor Rodney Sinclair. Our main office is conveniently located in East Melbourne with two satellite clinics in Parkville and Pascoe Vale South.

We have an exciting opportunity for a FullTime Executive Assistant to Principal (Professor Sinclair) & Fellowship Coordinator.

The opportunity:

Located in leafy East Melbourne with public transport on the doorstep and the MCG in full view from our balcony it is vibrant place to come to work.

The role involves but not limited to:

• Working with the Professor with respect to his various commitments both inside and outside clinic incl. international committee and congress roles research collaboration coordination associated business interests including Samson.
• Acting as a liaison point for Professor CEO EOLC leadership team and doctors (diary management document signing)
• Assist Shared Services Manager with regulatory compliance of prospective or current fellows with regulatory requirements such as ongoing limited medical registration certification with Australian Health Practitioner Regulation Agency (AHPRA) compliance with Australasian College of Dermatology (ACD) training program requirements compliance with visa conditions set by Department of Immigration and facilitating prescriber number and provider numbers for practitioners with Services Australia (Medicare).
• AHPRA and the ACD including training programs regulatory obligations forms reporting compliance etc.
• Liaising with Professors industry contacts as necessary (eg. re diary management)
• Assist with the delivery of relevant induction programs and onboarding and employment contract rollout for timely commencement of dermatology fellows training programs.
• Support the Dermatology Fellowship program by championing the clinics Supervision Guidelines policy over three locations assisting to facilitate Independent Medical Practitioner (IMP) specialist dermatologists meet their supervision obligations when supervising IMGs and assist Practice Manager with scheduling the IMGs patient sessions to coincide with available IMP supervisors.
• Monitor ongoing work eligibility for IMGs and assist Shared Services Manager and the CEO with instructing immigration lawyers regarding employer nomination visa applications for potential IMGs who are not currently eligible to work in Australia.
• Assist with ongoing support to and education of the IMGs throughout their Fellowship Program at Sinclair Dermatology.

About you

• Ability to work under pressure and to deadlines
• Excellent attention to detail
• Strong interpersonal skills and the ability to build and maintain professional relationships
• An ability to work in a team or work autonomously as required
• An ability to accept high levels of responsibility
• Previous experience as an Executive Assistant in complex or highly regulated environments is highly valued.

Additional benefits

• Supportive team environment
• Immediate start
• Rewarding industry
• Staff discounts
• Conveniently located office within walking distance to 2 train stations buses and trams
• Comprehensive free access to our Employee Assistance Program (EAP)

How to apply

Using the Apply Now button please include your resume and a brief cover letter 12 pages) broadly outlining your experience and how it directly relates to the position.

The process from here

Shortlisted candidates will be invited to an interview conducted by a selection panel. This interview will take place in our clinic in located in East Melbourne or online.

Accessibility

If you require assistance or adjustments to fully participate in the application or interview process for this role please contact our Recruitment Team via email or on

Full time applicants only. Shortlisted applicants will only be contacted.