Information Coordinator - 12 month FTC
Information Coordinator - 12 month FTC
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Job Description
Around the world SYSTRAs specialists plan design integrate test commission project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.
For more than 60 years the Group has been committed to helping cities and regions contribute to their development by creating improving and modernising their transport infrastructure with sustainability accessibility and innovation at the heart of our designs. With over 10300 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.
Context
Join SYSTRA as aDocument Controller / Information Coordinator based in our North West London site offices or Birmingham on a 12 month fixed term contract and play a key role in shaping the future of transportation. This hybrid working opportunity offers flexibility working 3 days a week in the office and two from home while supporting highprofile rail and infrastructure projects in the UK Ireland and internationally. If you have strong organizational skills a keen eye for detail and experience managing project documentation wed love to hear from you. Help us drive innovation and deliver excellence through nurturing team and client relationships.
Missions/Main Duties
- Implementing Information Control strategy data and systems management maintaining accurate records of all data management and documents at all times.
- Building workflows streamlining processes and making efficiencies.
- Ensuring that all project participants have copies of the latest document and are working to them.
* Ensuring the issue receipt and acknowledgement of documentation.
* Filing and archiving all documents within the secure system.
* Ensuring that as built record drawings and operations manuals are available at the end of the project in a format as may be approved by the client.
* Providing document control for all client/confidential documentation. - Report to the Senior Information Coordinator and support daily lookahead of workload allowing the Team Leader to sufficiently distribute workload or provide additional support.
- Undertake a fee earning role providing technical and administrative document management support to technical and project teams.
- Responsible for Information management and coordination on a project to a much higher degree of reliability for security version visibility availability and most importantly with a controlled reliable audit trail.
Profile/Skills
- Experience in providing Document Control/Information Coordination support to a team
- Good knowledge of safety standards
- Excellent communication skills both written and verbal
- Be able to communicate with tact and diplomacy. Demonstrate working collaboratively and communicatively across all teams within the company and key stakeholders to ensure efficient delivery of projects
- Coordinate information with other disciplines to achieve optimum design solutions
- Motivated team player who works well under pressure and working to tight timeframes and deadlines
- Proactive solution orientated approach with a cando approach
- Be able to multitask
- Take the lead in situations as they arise
- Be able to priorities large volumes of work
- Works well with others
- Flexibility in working hours will be required to meet the demands of the role to ensure the work is completed in required timeframes and to meet key project deadlines
Why SYSTRA
Our three core values: Excellence Connected Teams and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence achieving the best results through teamwork both locally and internationally and reward innovative thinking through encouraging all colleagues to think as leaders. We offer clear and well supported pathways for career development and qualification attainment a competitive remuneration package including a bonus and private healthcare an electric car scheme and a broad suite of flexible benefits to suit your lifestyle.
Flexibility
Because we value who you are as much as what you do we want you to feel supported at work. We offer hybrid working balancing the benefits of working from home with time in our modern wellequipped offices for that crucial inperson contact team development and collaborative working. We also recognise that life doesnt always run to the same schedule for everyone so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential for more details on this please get in touch.
Diversity & Inclusion
We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.
Wellbeing
Its no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions to free health checks healthy eating workshops and regular seminars alongside access to a wide range of external support. We offer two paid days for charity work and an evergrowing social calendar.
Apply and find out more about how Systra can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process please email:
where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria.
As we are always looking to expand our team we would still be interested in hearing from you if you fulfil most but not all of the relevant criteria for the role you could still be just what we are looking for.
Required Experience:
IC
Employment Type
Contract
