Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the worlds largest humanitarian network
Join usWhere your Career is a Force for Good!
Job Description:
WHY CHOOSE US
Joining The American Red Cross is like nothing else its as much something you feel as something you do. You become a vital part of the worlds largest humanitarian network. Joining a team of welcoming individuals who are exceptional yet unassuming. Diverse yet uncompromising in unity. You grow your career within a movement that matters where success is measured in people helped communities made whole and individuals equipped to never stop changing lives and situations for the better.
When you choose to be a force for good youll have mentors who empower your growth along a purposeful career path. You align your lifes work with an ongoing mission thats bigger than all of us. As you care for others youre cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.
WHAT YOU NEED TO KNOW (Job Overview) :
Provide complex administrative support to a department group or program. Prepare reports and various correspondences. Administer projects programs and/or processes applicable to the unit. Analyze unit operating practices and recommends revisions to improve established procedures. May serve as an administrative liaison with others within and outside the company regarding administrative issues. Provide support development and/or leadership guidance to all volunteers.
Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal State and local regulations.
WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):
Perform a variety of complex administrative duties with little supervision and exercising confidentiality. Prepare and maintain memos records reports data or correspondence for management or staff review. Review correspondence for consistency with corporate policies and practices. May develop highlevel presentations and/or spreadsheet reports and run specialized queries from department database.
Initiate prepare and edit written materials correspondence and reports using various software and/or database management applications.
Compile and generate reports statistics timelines tables graphs correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications.
May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a crossfunctional project team or serve as a project manager for an intradepartment project.
May provide functional supervision to clerical/administrative staff assigned to unit.
Scope: Extensive knowledge of the job. Comprehensive acquaintance with both general and specific aspects of the job and the practical application to complex problems normally encountered. Contact with individuals representing other organizations or individuals of significant importance within organization.
WHAT YOU NEED TO SUCCEED (Minimum Qualifications:
Education: High School or equivalent required.
Experience: Minimum 7 years of related experience or equivalent combination of education and related experience required.
Management Experience: N/A
Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team.
Travel: None or very little.
* Combination of candidates education and general experience satisfies requirements so long as the total years equate to descriptions minimum education and general experience years combined (Management experience cannot be substituted).
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop kneel crouch or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers phones and printers light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities duties and skills required of personnel so classified.
WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications):
Bachelors degree highly preferred
Experience in cross functional collaboration is preferred
Experience utilizing Microsoft Teams is preferred
BENEFITS FOR YOU:
As a missionbased organization we believe our team needs great support to do great work. Our comprehensive package includes:
Medical Dental Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 15 days a year; based on FLSA status and tenure
Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
401K with 6 match
Paid Family Leave
Employee Assistance
Disability and Insurance: Short Long Term
Service Awards and recognition
Apply now! Joining our team will provide you with the opportunity to make a difference every day.
The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected veteran status age or any other characteristic protected by law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers San Diego Fair Chance Ordinance the California Fair Chance Act and any other applicable state and local laws.
AmeriCorps the federal agency that brings people together through service and its partners the Peace Corps AmeriCorps Alums National Peace Corps Association and the Service Year Alliance launched Employers of National Service to connect national service alumni with opportunities in the workforce.American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.
Interested in Volunteering Visit redcross/volunteertoday to learn more including our mostneeded volunteer positions.
To view the EEOC Summary of Rights click here: Summary of Rights
Employment Type
Full-Time
