Student Events Assistant
Student Events Assistant
Posted on :
11-04-2025
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1 Vacancy
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Job Description
40 Event planning and support
30 Outreach
30 Administrative Duties
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
1015 hours per week MondayFriday including daytime office hours and evening events.
Contact Information to Applicants
Sarah Stacy
The Dole Institute of Politics hosts a variety of programs during the academic year such as political discussions interview sessions and roundtable discussions. The Dole Institute of Politics Student Advisory Board (SAB) is a way for dedicated students to get involved and volunteer their time and energy. It is a group of students that are interested in politics public service and leadership and take part in volunteer educational and social events as well as monthly meetings.
We are currently hiring one Student Events Assistant.
The Student Events Assistant assists with of most events throughout the semester with planning setup and logistics of events. Serving as student program leader for the majority of programs the Events Student Assistant coordinates and organizes volunteers and student workers to help out with both evening and afternoon programming.
Its required to be a current active SAB member to apply for this position.
Per the State of Kansas student employees may hold concurrent appointments not to exceed maximum appointment and hours worked levels. However concurrent student appointments must be of matching FLSA designation (exempt/salaried or nonexempt/hourly).
Instructions for Applying:
Applications and attached documents must be submitted electronically through the KU Human Resources website. For a complete application please attach as one document:
- Orient volunteers with their duties at the program.
- Create/edit the runofshow when needed.
- Identify potential SAB members for preevent dinners each semester based off involvement and who has not yet been previously invited.
- Send a reminder email to SAB volunteers and dinner guests ahead of the program to get confirmation of attendance.
- Ahead of each program print preapproved program handouts entrance sign volunteer name tags dinnerguest name tents event sign in sheets and reserved seating tents as well as assemble goodie bag for guests.
- During events check in dinner guests make sure media release is signed display entrance sign print student introduction record headcount work Q&A and assist with light cleanup. Also monitor as needed during Q&A.
30 Outreach
- Attend 1 SAB recruitment event and 4 SAB meetings each semester as a representative of the SAB.
- Recruit and schedule Dole Institute Student Advisory Board members to volunteer for events and programs and select volunteers to do the student introductions.
- Prepare slides about upcoming events/volunteer opportunities for monthly SAB meeting and cover some events by writing a blog psot.
- Promote evening/afternoon programming in SAB GroupMe.
30 Administrative Duties
- Reach out to student workers for their availability at the beginning of the semester and schedule 34 student workers to work at each event. Also do so when new events are added.
- Collect student signin sheets and manage records of event attendance on the Gdrive including SAB attendance and volunteer numbers.
- Work with other Dole Institute staff using SAB members statistics to determine awards at the endofthe year SAB Banquet.
- Schedule and attend weekly marketing meetings with other student workers.
- Assist other student workers with their respective events.
- Assist Dole Institute staff in various administrative duties assigned including spreadsheet preparation mailings and other duties related to supporting events during the academic year.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
1015 hours per week MondayFriday including daytime office hours and evening events.
Contact Information to Applicants
Sarah Stacy
- Availability to work on Tuesday Wednesday and Thursday evenings.
- Served at least one semester and be a member in good standing on the Dole Institute Student Advisory Board
- Experience with Microsoft Office and Outlook programs
- Excellent oral and written communication skills as evidenced by coursework
- During the semester term of the appointment the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: 1 have been enrolled in no less than 6 hours in the past spring semester or 2 be preenrolled in upcoming fall semester in no less than 6 hours or 3 be enrolled in summer session or 4 be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted forGRA/GTA/GA appointments DO NOT apply to Student Hourly appointments)
- Past participation in Dole Institute events or programs
- Experience in event planning
- Eligible for federal work study
Student Events Assistant
The Dole Institute of Politics hosts a variety of programs during the academic year such as political discussions interview sessions and roundtable discussions. The Dole Institute of Politics Student Advisory Board (SAB) is a way for dedicated students to get involved and volunteer their time and energy. It is a group of students that are interested in politics public service and leadership and take part in volunteer educational and social events as well as monthly meetings.
We are currently hiring one Student Events Assistant.
The Student Events Assistant assists with of most events throughout the semester with planning setup and logistics of events. Serving as student program leader for the majority of programs the Events Student Assistant coordinates and organizes volunteers and student workers to help out with both evening and afternoon programming.
Its required to be a current active SAB member to apply for this position.
Per the State of Kansas student employees may hold concurrent appointments not to exceed maximum appointment and hours worked levels. However concurrent student appointments must be of matching FLSA designation (exempt/salaried or nonexempt/hourly).
Instructions for Applying:
Applications and attached documents must be submitted electronically through the KU Human Resources website. For a complete application please attach as one document:
- A cover letter containing an assessment of your skills related to the required and preferred qualifications
- A resume or curriculum vitae.
Application Deadline:
Applications will be accepted through April 1 2025. Review of applications will continue until positions are filled. Please indicate in your cover letter all Student positions at the Dole Institute that are of interest.
Applications will be accepted through April 1 2025. Review of applications will continue until positions are filled. Please indicate in your cover letter all Student positions at the Dole Institute that are of interest.
Employment Type
Temp
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