Office Coordinator
Office Coordinator
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Job Description
We are always seeking talented motivated growthminded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Office Coordinator provides professional and administrative support for assigned office and is responsible for ensuring the smooth operation on a daytoday basis. The Office Coordinator will work closely with the Regional Office Administrator (ROA) and other identified individuals and/or teams on office operations including facilities mail services hospitality reception security records IT hardware and administrative support.
Essential Duties and Responsibilities:
Welcome office visitors in person or on the telephone and answer incoming calls direct callers to appropriate personnel greet visitors and notify personnel of arrival of visitors.
Serve as first point of contact with the conference services and hospitality team for employees and all visitors.
Understand and follow established office and security procedures for receiving visitors packages and Service of Process documents.
Provide conference services support and cross train in all conference services areas.
Assist with planning and (e.g. catering coordination and event setup) of internal office events including receptions staff appreciation Week of Service social events and onsite client meetings and events.
Coordinate with Office Services Records and IT staff to ensure appropriate completion of tasks needing onsite assistance.
As assigned and based on office location provide support with office services including mail copying scanning binders etc. in office locations where Epiq staff are not present.
Assist with space allocation for visiting attorneys and meetings and provide local office information to visitors.
Process office invoices expense reports and check requests in Chrome River
Assist with officespecific aspects of new hire onboarding including greeting new hires obtaining access badges assuring parking arrangements and reviewing local office information.
Knowledge Skills and Abilities:
Excellent verbal and written communication skills.
Project enthusiasm professionalism and a positive attitude with precise attention to detail organization and cleanliness.
Ability to adapt in a fastpaced constantly changing environment.
Excellent interpersonal skills and ability to work effectively with all levels of personnel both internally and externally.
Strong knowledge of Microsoft Office Suite conference room booking software EMS and Chrome River.
Superior customer service skills and problemsolving ability.
Ability to multitask meet deadlines and shift priorities quickly.
Ability to work independently and in a team setting.
Physical ability to lift and move up to 25 lbs. and reach objects up to 8 feet high.
Education and/or Experience:
Associate degree in business; or equivalent combination of training education and experience.
Minimum of two 2 years of experience in office operations or related field.
Previous experience in a law firm hospitality and/or a services organization preferred.
#LIOnsite
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily allinclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .
Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors such as position location education training and/or experience.
Hiring Salary Range:
Required Experience:
IC
Employment Type
Full-Time
