Academic Assistant III
Academic Assistant III
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$ 20 - 22
1 Vacancy
Job Description
Academic Assistant I/II
The department of Mechanical & Aerospace Engineering is seeking an Academic Assistant I or II to join the departments Undergraduate Student Services Office. This position supports the academic advising team by performing administrative tasks answering general student questions and greeting visitors in the office. This position supports the Associate Department Chair and uses the UF Course & Room Scheduling system. This position serves as the initial contact for undergraduate Mechanical and Aerospace Engineering students that need to meet with an academic advisor.
Course scheduling:
Interact with Associate Dept. Chair for Academic Programs to schedule courses and rooms for department. (This requires using the Course & Room Scheduling system at UF.
Manage student services copy of schedule (e.g. local Excel file).
Be primary contact with Registrar to schedule classrooms for courses and during term exams.
Revise schedule as necessary.
Project schedule as necessary for future terms and work on multiple terms simultaneously.
Student Services:
Greet students and manage traffic flow including screening questions regarding appointment scheduling general policies and academic deadlines.
Manage all incoming telephone calls for the student services main line and transfer calls as appropriate to academic advisors and MAE personnel.
Coordinate with supervisor when other duties conflict with or prevent reception duties.
Address general inquiries in the shared inbox.
Office/Administrative Services:
Oversee faculty grading access and entering of grades.
Enter grades for independent study research internship courses for undergraduate students.
Manage enrollment and records for independent study research internship courses for undergraduate students.
Oversee and approve change of grade requests submitted by faculty in the student information system.
Manage course evaluation system and publish evaluations for each course section.
Be department syllabus coordinator.
Enter data for the Academic Activity Report for Graduate and Undergraduate Student Services units each semester.
Other assigned duties.
Level I: $18.00$20.00/hr commensurate with qualifications and experience
Level II: $20.0022.00/hr commensurate with qualifications and experience
Level I: High school diploma or equivalent and two years of relevant experience.
Level II: High school diploma or equivalent and three years of relevant experience.
- Experience with UF Course & Room Scheduling system.
- Experience as a Program Assistant Faculty Assistant or Academic Assistant.
- Proficiency in Compass and Student Admin.
- Knowledgeable in Microsoft Office and Adobe software.
- Comfortable working in a team environment and interacting with a high volume of students
In order to be considered for this position you must upload a cover letter and resume with application.
We offer flexible work arrangements such as hybrid remote work locations and/or schedules that fall outside of a units usual working hours.
This position is eligible for veterans preference. If you are claiming veterans preference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veterans Preference Pagefor more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Employment Type
Full-Time
