Executive Assistant
Executive Assistant
Posted on :
11-04-2025
Employer Active
1 Vacancy
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Job Description
Job Description: Personal Assistant for Director
Position Summary:
The Personal Assistant (PA) for the CFO provides comprehensive administrative support and assistance to ensure the efficient operation of the CFOs office. The PA plays a crucial role in managing the CFOs schedule coordinating meetings handling correspondence and maintaining effective communication with internal and external stakeholders.
Responsibilities:
1. Calendar Management: Efficiently manage the directors calendar schedule appointments and coordinate meetings ensuring optimal use of time and prioritization of tasks.
2. Travel Arrangements: Make travel arrangements including flight bookings hotel accommodations and ground transportation considering the directors preferences and company policies.
3. Communication Management: Handle incoming calls emails and correspondence on behalf of the director prioritize and respond to inquiries promptly and maintain confidentiality of sensitive information.
4. Meeting Support: Prepare meeting agendas take minutes and assist in the preparation of presentations reports and other documents required for meetings.
5. Document Management: Organize and maintain electronic and hardcopy files including reports presentations and confidential documents ensuring they are easily accessible and properly archived.
6. Correspondence and Documentation: Draft proofread and edit correspondence reports and other documents ensuring accuracy clarity and adherence to company guidelines.
7. Liaison: Act as a liaison between the director and other executives departments and external parties facilitating effective communication and collaboration.
8. Event Planning: Assist in planning and coordinating company events conferences and meetings including logistics venue arrangements and catering services.
9. Research and Analysis: Conduct research gather data and provide summaries and briefings on various topics as requested by the director supporting informed decisionmaking.
10. Expense Management: Track and reconcile expenses process invoices and ensure timely submission of expense reports and reimbursement requests.
11. Time Management Support: Help the director manage their time effectively by proactively identifying priorities following up on action items and ensuring deadlines are met.
12. Office Management: Oversee administrative tasks such as office supplies procurement equipment maintenance and coordination of facilities management services.
Qualifications:
1. Experience: Technical / Engineering field graduate . Prior experience as a personal assistant or executive assistant preferably supporting a director or senior executive is highly desirable.
2. Organizational Skills: Excellent organizational and multitasking abilities to manage competing priorities meet deadlines and maintain attention to detail.
3. Communication Skills: Strong written and verbal communication skills to effectively interact with individuals at all levels both internally and externally.
4. Discretion and Confidentiality: Ability to handle confidential and sensitive information with utmost discretion and maintain a high level of professionalism.
5. Technology Proficiency: Proficient in using office productivity tools such as Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software or systems.
6. Adaptability: Flexibility to work in a dynamic and fastpaced environment readily adapting to changing priorities and demands.
7. Professionalism: Strong work ethic integrity and commitment to maintaining high standards of professionalism and confidentiality.
Employment Type
Full Time
Key Skills
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