Montana Cooperative Fishery Research Unit Program Manager
Montana Cooperative Fishery Research Unit Program Manager
Posted on :
11-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
11-04-2025
Job Description
Duties And Responsibilities
Manage and execute all daytoday operations on the Unit including resources finances payroll and hiring motor pool boats purchasing travel safety inventory and record keeping (i.e. everything but the research and classroom instruction). Keep current with state and federal cooperatingagency policy changes and modify Unit programs to reflect these changes. Take trainings as necessary and disseminate policy or procedure changes to Unit personnel as appropriate. Provide critical logistical support to graduate students and technicians concerning expenditures field supplies accidents injuries repairs etc. Assist researchers in the preparation of proposals and calculating budgets prepare submission documents track grant progress and ensure finals reports are received in accordance to agreements. Review proposals for federal research work orders (RWOs) and prepare the required submission documents. Responsible for both state and federal yearend closing procedures for all Unit accounts. Develop sole source justifications and contracted services agreements. Review new university policies for their effect on the Units operations. Monthly reconciliation of over 35 accounts and preparation of monthly account summaries meet budget projections make adjustments when necessary determine funds available for supplies personnel equipment and travel work closely with PIs to avoid overspending of grants and offer recommendations for unused balances. Process and track all invoices for payment. Place all mail order purchases and travel arrangements for Unit staff. Monthly reconciliation of the Units purchasing cards. Monthly reconciliation of federal RWOs and federal funds and the preparation of reporting documents. Maintain state federal and unit inventories along with the Units vehicle and watercraft fleets. Prepare and maintain all HR Personnel and Payroll records for Unit staff. Maintain a strong working relationship with Unit Cooperators funding agencies and University staff. Represent the Unit and serve as the liaison between the Unit and state federal and nongovernmental agencies for fiscal and administrative purposes as they relate to Unit research. Represent the Unit within MSU concerning all fiscal and business matters OSP and Business Office). Work closely with USGS Cooperative Research Units headquarters in Reston Virginia to use federal resources provided to the Unit by USGS appropriately reconcile federal accounts with MSU RWO accounts monthly and report reconciliations to USGS report federal vehicle use monthly conduct purchases and disposal or sale of federal vehicles according to Department of Interior policies implement federal fiscal year end procedures for federal resources and processes federal travel for Unit leader and assistant leader. Annually help write (financials) compile layout edit and have printed the MTCFRU Annual Report. Every other year plan and host the annual Coordinating Committee Meeting of both the Montana Cooperative Fishery and Wildlife Research Units which is attended by about 2030 collaborating agency representatives. Perform other related duties as required.
Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.
Manage and execute all daytoday operations on the Unit including resources finances payroll and hiring motor pool boats purchasing travel safety inventory and record keeping (i.e. everything but the research and classroom instruction). Keep current with state and federal cooperatingagency policy changes and modify Unit programs to reflect these changes. Take trainings as necessary and disseminate policy or procedure changes to Unit personnel as appropriate. Provide critical logistical support to graduate students and technicians concerning expenditures field supplies accidents injuries repairs etc. Assist researchers in the preparation of proposals and calculating budgets prepare submission documents track grant progress and ensure finals reports are received in accordance to agreements. Review proposals for federal research work orders (RWOs) and prepare the required submission documents. Responsible for both state and federal yearend closing procedures for all Unit accounts. Develop sole source justifications and contracted services agreements. Review new university policies for their effect on the Units operations. Monthly reconciliation of over 35 accounts and preparation of monthly account summaries meet budget projections make adjustments when necessary determine funds available for supplies personnel equipment and travel work closely with PIs to avoid overspending of grants and offer recommendations for unused balances. Process and track all invoices for payment. Place all mail order purchases and travel arrangements for Unit staff. Monthly reconciliation of the Units purchasing cards. Monthly reconciliation of federal RWOs and federal funds and the preparation of reporting documents. Maintain state federal and unit inventories along with the Units vehicle and watercraft fleets. Prepare and maintain all HR Personnel and Payroll records for Unit staff. Maintain a strong working relationship with Unit Cooperators funding agencies and University staff. Represent the Unit and serve as the liaison between the Unit and state federal and nongovernmental agencies for fiscal and administrative purposes as they relate to Unit research. Represent the Unit within MSU concerning all fiscal and business matters OSP and Business Office). Work closely with USGS Cooperative Research Units headquarters in Reston Virginia to use federal resources provided to the Unit by USGS appropriately reconcile federal accounts with MSU RWO accounts monthly and report reconciliations to USGS report federal vehicle use monthly conduct purchases and disposal or sale of federal vehicles according to Department of Interior policies implement federal fiscal year end procedures for federal resources and processes federal travel for Unit leader and assistant leader. Annually help write (financials) compile layout edit and have printed the MTCFRU Annual Report. Every other year plan and host the annual Coordinating Committee Meeting of both the Montana Cooperative Fishery and Wildlife Research Units which is attended by about 2030 collaborating agency representatives. Perform other related duties as required.
Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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