Development Coordinator
Development Coordinator
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Job Description
Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills perspectives and ideas we choose to lead. Applications fromprotected veterans and individuals with disabilities are strongly encouraged.
Development Coordinator
The Massachusetts General Hospital Development Office seeks a dynamic organized and detailoriented professional to provide administrative support to two senior directors and a director of development.
The Coordinator provides administrative support to members of the team raising funds for biomedical research and to the Senior Director of Information Management and Integrated Marketing and Communications. The Coordinator is responsible for managing the calendars of the individuals s/he supports drafting correspondence and briefings tracking major gift prospects using Raisers Edge and preparing and distributing reports and mailing lists. Additionally s/he assists with arranging travel processing business expenses and preparing for appointments meetings events and presentations.
The successful candidate will be a selfmotivated organized team player with a strong work ethic and capable of juggling multiple priorities. Also s/he will possess the ability to motivate engage and work collaboratively with a variety of constituencies such as agencies volunteers event participants donors and colleagues.
About Us
Founded in 1811 and located in Boston MA Mass General is the third oldest general hospital in the United States and the oldest and largest teaching hospital of Harvard Medical School. One of the worlds top academic medical centers Mass General is a leader in cuttingedge care and medical research and conducts the largest hospitalbased research program in the nation. Mass General is a draw for patients around the world due to its renowned patientcentered clinical care programs.
Thanks to our dedicated volunteers and the generosity of our donors and employees Mass General Hospital recently completed a highly successful fundraising capital campaign surpassing its $1.5B goal a year ahead of schedule. More recently the hospital surpassed the $300M fundraising milestone for fiscal year 2015 the largest amount ever raised in a single year at the MGH. Beyond these numbers is the major impact in the life of our institution. At Mass General everything we do is motivated by our mission of excellence in patient care research and education.
The Development Office is a vibrant group of professionals dedicated to advancing the hospitals mission working together in a positive and collaborative environment. We offer a competitive package including generous healthcare benefits and retirement plans Employee Assistance programs and professional development opportunities. Also the Development Office offers an annual Team Success Bonus program a flexible work environment and team and career growth opportunities.
Major Duties
Manages the calendar of the assigned individuals keeping them free of scheduling conflicts. Schedules and coordinates logistics of internal and external meetings appointments and presentations (agendas minutes PowerPoint etc. with minimal guidance.
Assists in preparing for appointments meetings and presentations proactively prompting supported individuals regarding preparations of related materials (agendas minutes PowerPoint etc..
Records and gathers information and action items accurately in Raisers Edge constituent records and adds detailed information to records with minimal guidance.
Reviews correspondence and other written materials upon request and interprets information necessary to draft responses as needed.
Makes travel arrangements according to requested specifications and prepares accurate and thorough travel itineraries; helps coordinate other aspects of business travel; and troubleshoots and resolves potential logistical or policy conflicts with minimal guidance.
Submits accurate and timely employee expenses and vendor payments using the appropriate procedure with minimal guidance.
Works closely with the team to track and inform about pending reports engagements and other stewardship actions scheduled for donors and prospects.
Consistently completes accurate booking forms and other related forms for gifts and pledges in a timely manner with minimal feedback providing thorough information and gift backup for the preparation of acknowledgement letters.
How to Apply
All applicants must apply online via www.massgeneral. Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.
MGH is committed to diversity among its employees and encourages qualified candidates from all backgrounds to apply.
Qualifications
A minimum of one to two years of related work experience required experience working in a development office strongly preferred. High School diploma or GED equivalency required: BA/BS degree preferred. Also the ideal candidate will possess the following skills abilities and competencies:
Ability to prioritize tasks handle multiple projects simultaneously and meet deadlines.
- Excellent attention to detail writing communication and customer service skills.
- Ability to express ideas clearly logically and correctly with a strong command of English grammar.
Ability to fulfill job responsibilities with minimal guidance or coaching from manager or team members.
Ability to effectively troubleshoot and resolve issues while taking the appropriate steps involving appropriate parties when necessary.
- Demonstrates selfawareness professionalism a strong work ethic and the ability to handle difficult situations with grace and a sense of humor.
- Ability to work independently and collaboratively with colleagues volunteers and hospital staff.
- Be proactive creative and have a high level of energy and enthusiasm.
Ability to evaluate problems accurately and display good sound and confidential judgment.
- Be honest and trustworthy have an even disposition and be able to interact effectively and politely with people from all backgrounds.
- Strong commitment to quality work high level customer service and high productivity.
- Commitment to adopting best practices and operational efficiency.
- Inclination to build relationships with internal and external constituencies.
- Strong written and verbal communication skills.
- Strong computers skills and attention to details.
Proficiency in Microsoft Office Suite and the internet.
- Familiarity with Raisers Edge a plus.
Required Experience:
IC
Employment Type
Full-Time
