Executive Assistant
Executive Assistant
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Job Description
Our growing client is seeking an Executive Assistant! In this role you will be responsible for providing administrative support to the US General Manager and members of the US leadership team. You will function as an important extension of the US General Manager as well as key functional leaders with direct involvement in daytoday meetings key projects leadership committee meetings. In addition to a seat at the table this role will coordinate and manage executive scheduling prepare and organize important business materials and plans and support leadership meetings and the preparation of sensitive materials. This role serves as the eyes and ears for the US General Manager connecting organizations projects and critical business information for the GM and leadership team ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the priorities of the business.
Critical Performance Areas
- Work directly with the GM US and US leadership team to support daily weekly and month work cadences.
- Determine priority of matters of attention for the US leadership team; redirect matters to staff to handle or handle matters personally as appropriate.
- Serve as a liaison between the US team and other administrative and functional teams for administrative scheduling logistics and coordination matters.
- Participate in management calls meetings and projects to provide continuity for communication coordination scheduling information sharing.
- Keep the GM and leadership team customers advised of timesensitive and priority issues ensuring appropriate followup.
Essential Job Functions
- Schedule coordinate document and participate in a range of management meetings.
- Manage calendars and meeting schedules for selected leaders.
- Draft review and send communications on behalf of US leaders.
- Organize meeting logistics and programming to include meeting minutes organizing electronic databases
- Expense tracking and expense report preparation and submission.
- Travel scheduling coordination and logistics management.
- Answer and respond to incoming phone calls and messages from internal and external customers.
- Prioritize communications and email flows when necessary.
- Maintain a variety of records and archives as required.
- Complete a variety of special projects including creating PowerPoint presentations financial spreadsheets special reports and agenda material.
Requirements
- Bachelors degree or equivalent administrative support experience and training.
- Five years prior experience in supporting a senior executive or team.
- Excellent computer skills including the Microsoft Office Suite (Outlook Word PowerPoint Teams and Excel).
- Exceptional writing editing and proofreading skills.
- Excellent organization and timemanagement skills
Other Desired Skills/Abilities
- The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate customer needs. The role must interact efficiently and with a professional demeanor across a broad range of individuals including members of the Senior Management Team Board of Directors and leaders that report to the US GM. To perform this job successfully the individual is expected to handle highly sensitive and confidential financial legal personnel and institutional information while exercising professionalism and discretion.
Employment Type
Full Time
