SY 25-26 School Operations Specialist

About AppleTree

AppleTrees mission is to close the achievement gap before students get to kindergarten. To accomplish this mission we focus exclusively on preschool and preK education. We provide free fullday public charter school programming for three and fouryearolds in 12 locations across Washington DC employing our innovative and award winning instructional model Every Child Ready (ECR). This instructional model provides educators with tools and resources for What to Teach How to Teach and How to Measure Success. Our instructional model is also used by partners across the nation. We continuously test and improve this model through feedback from AppleTree educators partners and other stakeholders to ensure that children are learning and exploring through play and appropriate instruction.

Position Summary

The School Operations Specialist is responsible for playing an integral and centralized role in supporting the daily operational and administrative tasks of the AppleTree schools. They are often the first voice or face encountered when someone calls or enters the school. Operations Specialists are supervised by the Schools Principal in conjunction with AppleTrees Director of School Operations and Compliance. The ideal candidate is a selfstarter highly organized detailoriented personable upbeat has excellent communication skills and is able to work independently.

This is an onsite position based in Washington DC.

What youll do . . .

Operations and Finance Management

Maintain efficient and effective day to day operations of assigned school campus

Manage the logistics staffing and daily management of arrival lunch recess dismissal

and physical spaces at designated campus

Manage office administration protocols to include greeting and monitoring site visitors

following all established policies and procedures to ensure the safety and security of the school

managing campus vendor relationships maintaining office related equipment such as copiers

and printer sorting and distributing mail answer telephones and create a welcoming office

environment for students and visitors

Prepare and distribute school meals in accordance with NSLP guidelines

Manage procurement and purchasing for school site including order and maintaining

inventory of school supplies including curricular resources and partnering with staff to

assess procurement needs

Ensure campus is financially responsible by providing support to Principal on budgets cash

collection and invoice approval; Assist with expense management (inc Expensify

submissions)

Manage school messaging to parents (Class Dojo School Messenger

Host and/or participate in weekly and monthly meetings with a variety of stakeholders

Demonstrate ability to represent the AppleTree brand the school and its interests

Support the school principal in achieving his or her goals

Support special projects as assigned by the Director of Operations and Compliance

Enrollment Management

Partner with Enrollment Operations Manager to manage enrollment cycle to ensure campus meets

its enrollment target including assisting with strategy development and implementation

Commit to working a minimum of five Saturdays out of the year and some late evenings during

enrollment season to accommodate families during enrollment season.

Engage with families and participate in student recruitment activities (approximately 1520 hours per

month dedicated to student recruitment and parent engagement)

Manage enrollment databases (MySchool DC and Salesforce)

Collect and ensure accuracy of school registration documents

Manage enrollment by tracking and responding to enrollment inquiries

Create and maintain student enrollment files ensuring 100 accuracy of residency files and

student information to support a successful annual child count/audit outcomes

Coordinate campus Open House events and partner with Family Engagement team on other

outreach activities

Compliance Oversight and Administration

Monitor student daily attendance and supplies data to necessary parties

Ensure proper documentation is provided for all student medications

Manage food service operations including but not limited to serving as the main contact with meal

vendor ensuring compliance conducting internal audits and ensuring meal program financial health

Own free/reducedprice lunch application process including validating forms and running income

verification process for campuses that require it.

Maintains student health records and keeps parents informed about requirements or expiring

paperwork for the Department of Health and Immunizations (n/a in schools where a nurse is

present).

Manage immunization compliance process in the absence of a school nurse.

Serve as Medication Administrator

Manage student medication in the absence of a school nurse

Coordinate with social workers and the schools attendance committee to ensure that families

are notified in the event of excessive absences

Facilities and IT Coordination

Ensure building safety through managing the school emergency plan

Manage the physical space of the building and all facilitiesrelated needs including

scheduling/meeting vendors and handling afterhours facilities emergencies

Serve as liaison to network IT and provide onsite support including inventorying IT assets and

assisting staff with IT issues as able

Conduct weekly facilities walkthroughs to ensure building compliance

Ensure building and site cleanliness and upkeep

Data Management

Update student information system PowerSchool

Work with data specialist to correct and data conflicts in SLED

Manage school calendar

Maintain student files ensuring compliance and sufficient upkeep

Note

The preceding description is not designed to be an exhaustive list of all duties and responsibilities required of the School Operations Specialist.All employees may be required to perform duties outside of their normal responsibilities from time to time as needed.

What were looking for . . .

• Bachelors degree in a related field from an accredited fouryear college or university along with a minimum of two years of related experience or High School Diploma with a minimum of five years of related experience

• Bilingual (Spanish) candidates encouraged to apply

• Demonstrated flexibility great attention to detail and the ability to manage multiple projects and priorities.

• High proficiency in modern technologies including Excel G Suite (now Google Workspace) MS Office software databases and Zoom with a preference for experience in SLED PowerSchool and MySchool DC

• Experience in a similar role in a traditional district or charter school is strongly preferred

• Excellent written verbal and interpersonal communication skills

• Demonstrated ability to thrive in ambiguity through the use of innovation problemsolving and good judgment

• Exceptional reliability integrity and ability to responsibly handle confidential information with discretion

• Ability to make recommendations to effectively resolve problems by using sound professional judgment that consistent with policies procedures regulations or federal and state laws

• Ability to listen influence and execute through others while coordinating across a broad and diverse group of stakeholders

• Belief in and commitment to the mission and core values of AppleTree Early Learning Public Charter School

• IMPORTANT: Per Mayors Orderonsite staff are required to be fully vaccinated against COVID19. Requests for qualifying medical and/or religious exemptions will be considered.

Whats in it for you . . .

• Competitive salary

• Employee Health Benefits in the 95th percentile of other schools in the DC Metro Area

• Fully covered Dental

• Benefits for you and all eligible dependents

• Fully covered ShortTerm Disability LongTerm Disability Accidental Death and Dismemberment and Life Insurance with buyup options

• Free Online Wellness Platform for you and up to four eligible dependents

• Competitive Paid Time Off including earlyclose Mental Health Days

• 5 Employer Contribution to your Retirement Account (whether you contribute or not)

• AppleTree Scholarship to pay for continued education

• Network Professional Development Opportunities

AppleTrees Diversity Equity and Inclusion Statement

At AppleTree we endeavor to foster an environment where each persons true self and experience is welcome. We believe that only with a diverse and inclusive environment can you truly celebrate and support all students families and staff. Our commitment to diversity is founded on the belief that our community is strengthened by the vibrant exchange that occurs when individuals with different backgrounds abilities and heritages share their various perspectives with one another.