Administrative Mgr Research
Administrative Mgr Research
Posted on :
11-04-2025
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1 Vacancy
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Job Description
Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills perspectives and ideas we choose to lead. Applications fromprotected veterans and individuals with disabilities are strongly encouraged.
GENERAL SUMMARY/ OVERVIEW STATEMENT: .
Working closely with and reporting to the Director of the Vincent Center for Reproductive Biology (VCRB) and Sr. Administrative Director for OB/GYN is responsible for administrative and financial functions of the VCRB. Serves as a liaison between the VCRB department VMH and MGH for research issues. Manage all Ob/Gyn Department grants and contracts.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Assists the Director and Associate Director with the administrative and research management of the Division of Research of the Vincent OB/GYN Service and the VCRB.
Attends jobrelated MGH department special committee laboratory and staffrelated meetings to keep current on VCRB agendas MGH policies and MGH guidelines.
Maintains accurate and uptodate files of all VCRB personnel including titles positions contact information NIH formatted biographical sketches (kept current) NIHformatted Other Support pages NIHformatted Resources page and Harvard curriculum vita (kept current) where applicable.
Working with the VCRB laboratory managers posts laboratory duties helps maintain accurate records of all animal usage including purchasing information funding sources project codes and protocol numbers and resolves billing discrepancies.
Ensures that all personnel are in compliance with various certifications or training (i.e. HIPAA MGH Human Subjects animal orientation radiation and biological safety courses).
Assists in generating new as well as renewing and maintaining/overseeing all IRB and animal care and use protocols as needed.
Maintains and improves upon the VCRB website www.vcrb including the creation of additional web pages and links and be available for consultation by other divisions as needed.
Processes paperwork for all MGH and/or Harvard Medical School reappointments of existing staff members and the appointments of all new research personnel. This includes the preparation of visa applications for foreign research recruits which requires interaction with the following offices: Police and Security International Credentialing and Registrar and Human Resources.
Assists VCRB laboratory managers with equipment purchases service contracts and miscellaneous supply requisitions.
Reviews applicable monthly People Soft financial reports analyzes and projects budgets and produces and submits accurate monthly expense activity reports to appropriate OB/Gyn Principal Investigators department Administrative Director and/or MGH officials.
Oversees and assists VCRB Director/Associate Director with approval of financial transaction activities (payroll travel requests employee salary/data changes journal entries check requests capital equipment computers etc.
Monitors VCRB and other OB/Gyn grant/contract budgets and funds on a monthly basis to ensure that expenses are within budget limitations and takes a proactive role in immediately notifying responsible parties regarding any unusual grant activity potential budget deficits or budget surpluses.
Prepares financial reports and statistics for a range of presentations and meetings as requested.
Prepares and submits quarterly effort reports to Research Finance and Research Affairs.
Works closely with VCRB and other OB/Gyn principal investigators and the MGH Research Management Office to submit necessary paperwork for new grant submissions competitive and noncompetitive grant renewals subcontract agreements grant closures and animal usage information as needed.
After review and discussion with the Director of the VCRB and Sr. Administrative Director of OB/Gyn is responsible for the preparation of an annual VCRB budget for submission to the Financial Director of the Vincent Memorial Hospital for approval by the Vincent Board of Trustees.
Trains and supervises administrative support personnel as needed.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
PC competency required with a necessary proficiency in Microsoft Excel and experience with Dreamweaver helpful
Exceptional communication and customer service skills are necessary
It is essential that the individual maintain a professional demeanor and execute the directives of the Director
Associate Director of the VCRB and Sr. Administrative Director of OB/Gyn.
Requires an individual who can handle multiple tasks and projects at once
Requires exceptional problem solving skills
Position requires the responsible handling of confidential material and information
WORKING CONDITIONS:
Office environment
SUPERVISORY RESPONSIBILITY:
Supervises one administrative support FTE
FISCAL RESPONSIBILITY:
Internal Support $1.2M
External Support $1.0M
QUALIFICATIONS:
BA/BS Business/Finance with a minimum of 5 years of experience
Requires the ability to generate and manage complex budgets
Prior experience with NIH and DOD sponsored research grants management is necessary.
Must be organized detailoriented and have exceptional communication and interpersonal skills
Should be able to work independently in a fastpaced environment which is constantly evolving
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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