Administrative Assistant Accounts Payable Clerk
Administrative Assistant Accounts Payable Clerk
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1 Vacancy
Job Description
We are seeking a highly organized and detailoriented Administrative Assistant / Accounts Payable Clerk to support our financial and administrative operations. This role is responsible for processing accounts payable transactions managing vendor communications and handling general administrative duties. The ideal candidate will have experience with Bill and QuickBooks Online and be comfortable working in a fastpaced environment that requires multitasking and accuracy.
Key Responsibilities:
Accounts Payable & Financial Support:
- Process vendor invoices employee expense reimbursements and recurring payments such as rent and benefits using Bill and QuickBooks Online (QBO).
- Ensure all payments are accurately categorized by account and class in QBO.
- Research and resolve discrepancies in invoices payments and account records.
- Assist with financial reporting and supply requested data to accountants for monthend quarterend and yearend close.
- Review and reconcile bank transactions ensuring accuracy between QBO records and bank statements.
- Support the preparation of 1099s for vendors and contractors.
- Manage and maintain accurate financial records for audits and tax reporting.
Administrative Support:
- Assist with organizing filing and compliance reporting as requested
- Help coordinate 401(k) and Cash Balance Plan contributions distributions and compliance reports.
- Organize and maintain financial and administrative documents ensuring all records are properly filed.
- Act as the primary point of contact for vendor inquiries payment status updates and invoice resolutions.
- Assist with workers compensation audits and other compliancerelated reporting.
General Office & Operational Support:
- Coordinate meetings track key deadlines and maintain internal reports.
- Handle incoming communications related to accounts payable and administrative functions.
- Support management with financial and operational projects as needed.
- Supply ordering for the office.
- Help coordinate special Excel Events
QuickBooks Online is required.
Experience with Bill preferred.
Prior experience in accounts payable bookkeeping or administrative roles.
Strong attention to detail and accuracy in financial transactions and reporting.
Ability to manage multiple tasks prioritize workload and meet deadlines.
Excellent communication and interpersonal skills to interact with vendors employees and leadership.
Proficiency in Microsoft Office Suite (Excel Word Outlook) and financial software.
Ability to handle confidential information with discretion and professionalism.
Why Join Us
This role is a great opportunity for someone who enjoys both financial and administrative responsibilities and is looking to grow within a dynamic organization. If you are a proactive and detailoriented professional with a passion for organization and accuracy we encourage you to apply!
Employment Type
Full-Time
