Receptionist
Receptionist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Note: Due to business needs this position is required to be fully onsite based at 2 Pemberton Ave North Vancouver.
What youll do
- Perform receptionist duties including greeting and directing visitors to the Company managing incoming calls to VSY managing the traffic flow of deliveries; couriers etc. and ensuring that all visitors have the appropriate security access and safety equipment.
- Verifying visitor identity and confirming the validity of visits.
- The first point of contact for assistance with EV charge stations and EV parking issues.
- Denying access to unauthorized personnel.
- Maintain required documentation and provide ID card services for nonunion staff customers visitors and contractors by creating new and replacement cards using key scan and Genetec software systems.
- Adding Access for the W Gym to Employees Access Cards.
- Provide admin support to Manager of Corporate Security and Director Property Facilities and Security.
- Maintain Marsec (Marine Security for VSY) documentation relative to security exercises performed 45 times a year.
- Update VSY contact lists for distribution to staff on a monthly basis.
- Assist with Seaspan related programs including United Way Corporate Golf Tourney etc.
- Responsible for keeping acontractor list up to date tracking expiry dates.
- Responsible for keeping photos in key scan/ Genetec up to date; organizing the schedule to get this updated once a month.
- Daily Visitor Card audits.
- Tracking stationary/ printer ink stocked for the main floor.
- Admin contact for Electric charge station.
- Coordinating Buddy Parking procedures.
- Coordinating and Selling Seaspan Merchandise online and inperson.
- Coordinating with Logistics Operator with pickup/dropoff golf cart needs to provide access and administration to highdensity file room PPE closet and other offices.
- Resetting Mag Lock Alarms for atrium doors.
- Acting as Alternate Company Security Officer (ACSO) as required under the Contract Security Program.
- Designated Official for the Controlled Goods Program.
- Other additional duties as assigned.
What youll bring
- Completion of Grade 12 education supplemented by courses in office administration.
- Eligible for Industrial Security Clearance Classified Control Goods.
- Able to obtain and maintain ACSO status.
- Present a pleasant and professional manner at all times acting as the first point of contact for visitors to VSY.
- Above average communication skills able to use discretion and confidentiality in dealing with a diverse number of contacts.
- Ability to multitask and complete clerical work while managing continual interruptions.
- Exceptional time management and organizational skills.
- Proficient computer skills including Microsoft Office.
- Strong attention to detail and accuracy.
- Able to work independently and with limited direction in a fastpaced active environment.
- Ability to exercise tact discretion and sound judgment at all times.
This is a unionized position the pay rate for this position is set out in the applicable collective bargaining agreement. The rate stated above is the starting rate for this position. It increases after the probationary period and continues to progress over the course of 12 months as per the collective agreement.
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Employment Type
Full-Time
