Administrative Assistant - Inpatient Surgical Services

Boys Town National Research Hospital is a leading healthcare provider dedicated to delivering highquality medical and surgical services and committed to excellence in patient care. We are looking for a dedicated Administrative Assistant to join our Inpatient/Surgical Services & Ancillary teams. In this role you will provide comprehensive administrative support including managing daily office operations coordinating schedules handling patient inquiries and ensuring efficient communication within the department. You will also work with other clinical teams departments and management to ensure a culture of collaboration while maintaining our mission of excellence in patient care.

MAJOR RESPONSIBILITIES & DUTIES:

• Arranges related meetings reserves rooms and audio visual equipment. Prepares various meeting and program materials. Collates and assembles documents photocopies correspondence and reports. Disseminates agendas reports and related correspondence when appropriate.

• Oversees the administrative calendars.

• Assists with coordinating the interview process.

• Answers telephone inquiries concerning office activities and operations by relating or referring to established policies and procedures.

• Works collaboratively with the Nurse Educator and other clinical team members to set up education conferences and other activities associated with the education.

• Obtains approval and arranges travel for physicians and others. Completes expense reports.

• Using Windows software prepares memos correspondence reports and agendas as needed. Makes changes in grammar punctuation or spelling as needed. Prioritizes workload to comply with deadlines.

• Opens sorts records and distributes mail. Places in appropriate area.

• Prepares and submits payroll information as assigned.

• Processes print shop orders and other orders as directed.

KNOWLEDGE SKILLS AND ABILITIES:

• Ability to apply common sense understanding to carry out detailed instructions in written oral or diagrammatic form.

• Ability to read and write in order to proof and perform minor editing (e.g. punctuation grammar spelling) of routine office correspondence reports and forms.

• Ability to type routine correspondence forms reports and the like from rough draft or dictation at high proficiency level.

• Ability to apply interpersonal skills requiring ordinary courtesy and tact are necessary to communicate effectively with callers and visitors and provide information.

• Ability to operate a wide variety of equipment (copier calculator voice mail Email scanner laser and line printers and FAX).

• Ability to operate a wide variety of computer software programs (Microsoft Outlook Word Excel Power Point etc..

• Ability to maintain a high level of confidentiality.

• A thorough understanding of general office procedures as well as knowledge of standard Microsoft software such as Outlook Word Excel and Power Point.

• Excellent interpersonal communication skills to work with a wide variety of staff.

• Strong analytical spelling and grammar skills and close attention detail.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent required.

• Associate degree or certification in business secretarial science or related field required.

• Minimum of five years of experience coordinating business activities (e.g. business office manager or departmental administration) required.

• Other Duties: This job description incorporates the essential functions and duties required for this position. However other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization.

• Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

PHYSICAL REQUIREMENTS EQUIPMENT USAGE WORK ENVIRONMENT:

• Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop monitor keyboard and a general workstation setup.

Diversity is more than a commitment at Boys Townit is the foundation of who we are and what we do.

At Boys Town we cultivate a culture of inclusion for all employees that respects their individual strengths views and experiences. We believe that our differences enable us to be a better team one that makes better decisions drives innovation and delivers better business results.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service our employees have helped us grow from a small boardinghouse in downtown Omaha Nebraska into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977 our services branched out into the health care and research fields offering even more career opportunities to those looking to make a real difference.

Our employees are our #1 supporters when it comes to achieving Boys Towns mission which is why we are proud of their commitment to making the world a better place for children families patients and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zerodollar copays on certain maintenance . Boys Town takes your mental health seriously with no cost mental health visits to an innetwork provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition assistance parenting resources from our experts and professional development opportunities within the organization just to name a few. Working at Boys Town is more than just a job it is a way of life.

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties skills or abilities required. Boys Town is an equal employment opportunity employer and participates in the EVerify program. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity and/or expression national origin age disability or veteran status. To request a disabilityrelated accommodation in the application process contact us at.