Degree Audit Specialist
Degree Audit Specialist
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Job Description
Job Description:
POSITION SUMMARY:
The Degree Audit Specialist plays a crucial role in ensuring the smooth operation of the degree audit system. This role involves creating and maintaining degree audits with a focus on updating general education requirements program specializations and integrating new academic programs. The specialist develops and implements training materials for faculty and staff on degree audit processes serves as a key resource for resolving audit issues and performs quality control by testing and troubleshooting both existing and new processes.
This position is based in Pasadena and reports directly to the Associate Registrar.
SUPERVISION RECEIVED
The incumbent performs a variety of routine work within established policies and procedures and receives detailed instructions on new projects and assignments.
SUPERVISION EXERCISED
No supervisory responsibilities.
ESSENTIAL FUNCTIONS:
Degree Audit Management: Conducts and updates regular and final degree audits for students including processing course substitutions adjusting degree plans and managing anticipated graduation dates.
Transfer Credit Integration: Consults with academic teams to integrate transfer credits and noncoursework into degree audits ensuring accurate degree plan adjustments.
Readmission Evaluations: Assesses potential readmitted students and provides data to the Academic Dean for decisionmaking on reentry into graduate programs.
Graduation Processing: Manages all aspects of graduation processing including applications degree certification diploma production and degree posting.
Process Coordination and Documentation: Coordinates implements and maintains the degree audit process and maintains the procedure manual for degree conferral and diploma printing.
Communication: Communicates degree audit statuses to students and provides training on degree audit requirements and processes to students staff and faculty.
Policy and Regulation Compliance: Interprets and enforces institutional policies and FERPA regulations related to degree audits and student privacy.
Quality Control: Ensures accuracy in data entry and updates following quality control standards for graduation dates and student statuses.
Collaboration: Works with advisors faculty and staff to ensure accurate application of college policies and academic requirements.
Team Support: Provides support to other members of the Registrar team as needed.
Performs other duties as assigned.
Is regular attendance an essential function Yes No
ESSENTIAL KNOWLEDGE SKILLS and ABILITIES:
Analytical and ProblemSolving Skills:
Strong analytical problemsolving abilities.
Ability to apply academic policy and procedures to academic records evaluation.
Communication and Interpersonal Skills:
Excellent communication skills both written and oral.
Ability to interact courteously and professionally with a diverse student population faculty and the public.
Ability to use tact and diplomacy.
Detail Orientation and Confidentiality:
Detailoriented with a high degree of confidentiality and discretion.
Ability to deal with confidential and sensitive material professionally.
Time Management and Flexibility:
Ability to balance a variety of tasks and demands to meet deadlines.
Ability to work some evenings and weekends as needed.
Teamwork and Independence:
Ability to work within a team environment.
Ability to follow through independently on duties and assignments.
Learning and Application:
Ability to learn and apply complex academic policies and procedures.
Proficient with basic computer and database applications.
Preferred Knowledge Skills and Abilities:
Dependability and Time Management:
Responsible and dependable with excellent time management skills.
Interpersonal Skills:
Ability to use tact and diplomacy.
Flexibility:
Must be able to work some evenings and weekends as needed.
POSITION QUALIFICATIONS:
Required Education:
Degree:
Bachelors degree or equivalent years of experience required
Required Experience & Skills:
Experience:
Minimum 3 years experience working in a college setting or accredited institution of higher learning.
Skills:
Excellent written and oral communication skills.
Proficient with basic computer and database applications such as Microsoft Office and student records systems.
Ability to learn new software.
Preferred Experience & Skills:
Interpersonal Skills:
Strong interpersonal and customer service skills.
Knowledge:
Knowledge of FERPA guidelines.
Technical Skills:
Working knowledge of Campus Vue/Campus Nexxus and Perceptive Content/Image Now.
TYPICAL WORKING CONDITIONS
Office environment; typically 70 degrees
Noise level is usually quiet to moderately noisy while in the office
EQUIPMENT USED:
Computer/Laptop
Calculator/10key
Telephone
Copier scanner and fax machines
ESSENTIAL PHYSICAL & MENTAL TASKS: (Check all that apply):
Physical Demands:
Standing Lifting: 10 Lbs.
Pushing/Pulling Driving
Walking Carrying
Hearing Speaking
Reaching Writing
Squatting/Kneeling Seeing
Climbing Pushing Other: Typing
Physical Environment Exposed to:
Noise Heat/Cold Fumes/Gases
Human Tissue/Fluids
Chemicals Carcinogens Dirt
Animal Tissue/Fluids
Toxic Chemicals Radiation Other: Dust
Biohazardous Material
Mental Demands:
Reading Frequent Interruptions
Periods of Concentrated Attention
Detailed Work Irregular Work Schedule
Frequent Contact with People
Frequent Deadlines Other:
Multiple Concurrent Tasks
TRAVEL: Up to 5 of total time
ENVIRONMENTAL CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job:
The noise level in the work environment is usually quite to moderately noisy while in the office. The office temperature is about 70 degrees.
DECISION MAKING:
The position is governed by the policies of Pacific Oaks along with established procedures for the department. Independent judgment is required in the supervision of personnel as well as in the carrying out of the departments strategic goals and budget management.
CONTACT RESPONSIBILITIES:
Routine exchange or presentation of information.
Responsible for demonstrating professionalism and leadership in resolving conflicts with students and employees. Recommends alternative approaches to solve problems and conflicts.
FINANCIAL RESPONSIBILITY:
This position does not require the management of budgets but it is required to follow Pacific Oaks policies for purchasing and budget approvals.
Pacific Oaks offers a generous compensation and benefits package as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid timeoff medical and dental coverage companypaid life and disability insurance retirement plan with employer contribution multiple flexible spending accounts (FSA) tuition reimbursement professional development and regular employee appreciation events.Pacific Oaks is an Equal Opportunity Employer.Apply Link:
Company:
Pacific OaksRequired Experience:
Unclear Seniority
Employment Type
Full-Time
