Office Coordinator
Office Coordinator
Posted on :
11-04-2025
Employer Active
1 Vacancy
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Job Description
Were hiring an Office Coordinator to deliver unparalleled customer service to all external visitors callers clients vendors as well as Dowbuilt employees ensuring they have a positive professional and memorable experience. Highly proficient interpersonal skills and the ability to juggle multiple priorities are keys to long term success and future growth opportunity in this valued position within our Seattle headquarters.
WHAT YOULL DO
As an Office Coordinator youll be responsible for:
WHAT YOU NEED TO SUCCEED
To be successful as a Dowbuilt Office Coordinator youll need:
WHAT WE OFFER
We are a fun easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:
WHO WE ARE
Dowbuilt is a construction company founded in 1980 and today our talented teams can be found from coast to coast. We excel at cuttingedge innovative neverbeendonebefore residential projects and home serviceall of which require precision and impeccable attention to detail. We work with top architects and our builds are regularly featured in publications such asArchitectural Digest Architectural Record and Dwell.
The Dowbuilt culture is one of carecare for our employees clients and the talented craftspeople we partner withresulting in care for the incredible designs we bring to life.
HOW YOULL GROW
Were committed to investing in our team members ongoing professional development. At Dowbuilt we want everyone to have equal opportunity to play to their strengths fill gaps in knowledge and grow professionally. We believe that effective career development requires twoway open communication between employee and manager. Expectation setting happens on both sides along with support mentorship and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.
Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
WHAT YOULL DO
As an Office Coordinator youll be responsible for:
- Answering the Dowbuilt main line phone and accurately transfer calls and messages
- Greet and direct visitors to the appropriate party
- Manage shipping/receiving for Seattle office:
- Package and prepare outgoing mail and deliveries
- Sign for incoming items and certified mail
- Open and distribute all office mail
- Ensure all outgoing mail is delivered to USPS and FedEx at the end of each business day.
- Monitor office supply inventory and place orders weekly keep supply area organized and stocked
- Review and approve officerelated billing; properly code all invoices in a timely manner.
- Maintain common office spaces including the conference rooms lobby and kitchens
- Update and review Operation Systems Manual and Front Desk manual
- Assist with facilities management for the Seattle office:
- Manage janitorial services and contract;
- Partner with Chief of Staff to address and resolve any issues that arise in the building;
- Provide keys and alarm instructions to new employees of the Seattle office
- Monitor office vendors to ensure they are delivering accurate and highquality services
- Manage conference room scheduling; train employees on electronic scheduling as needed
- Complete special projects at the request of the Chief of Staff or WA Regional Principal
- Maintain office seating chart
- Troubleshoot copier/printer computer and basic software issues as needed. Refer large issues to IT department
- Provide staff with administrative assistance upon request
TRAVEL: Some local travel may be required for this position (less than 10 of time).
WHAT YOU NEED TO SUCCEED
To be successful as a Dowbuilt Office Coordinator youll need:
- High School Diploma or GED
- 3 years of office management administrative or similar experience required
- Bilingual English/Spanish is preferred
- Dowbuilders are held to the following standards around effective communication (both written and verbal):
- Clearmain ideas easily identified and understood.
- Concisegets to the point without using unneeded words or images.
- Concreteincludes specific examples or explanations.
- Persuasive refer to objective criteria such as industry practice project limitations and precedent.
- Selfaware remain flexible curious and courteous in all communications.
- MS Office Suite (Outlook Excel Word) experience required
- Experience with webbased solutions such as Smartsheet Egnyte and Slack
- Strong organizational skills and ability to juggle competing deadlines and projects
- Excellent problemsolving skills
- Flexible and adaptable: the ability to switch gears and work well within ambiguous circumstances
- Ability to establish and maintain effective relationships with management employees vendors and general public
- Impeccable attention to detail and ability to follow through in a timely manner
- Ability to be an active listener ask for help and suggest solutions
- Motivated dependable and trustworthy
- Ability to handle sensitive and confidential information
- Ability to manage stress and maintain composure in challenging situations
- US work authorization
WHAT WE OFFER
We are a fun easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:
- Competitive pay commensurate with skills and experience
- 100 paid medical dental vision and $50000 in basic life insurance for fulltime employees 35 coverage for dependents medical) first of the month following DOH
- 401(k) retirement savings plan with employer profit sharing contribution
- Companypaid shortterm disability policy for all fulltime employees
- 8 paid holidays each year no waiting period
- Paid TimeOff (PTO) Hourly/NonExempt employees earn 1 hour of PTO per 30 hours worked.
- Mentorship and career development opportunities
- Tool Purchase and Tool Loan Programs
- Education reimbursement
- Dogfriendly offices and casual dress environment
- Discretionary bonus
WHO WE ARE
Dowbuilt is a construction company founded in 1980 and today our talented teams can be found from coast to coast. We excel at cuttingedge innovative neverbeendonebefore residential projects and home serviceall of which require precision and impeccable attention to detail. We work with top architects and our builds are regularly featured in publications such asArchitectural Digest Architectural Record and Dwell.
The Dowbuilt culture is one of carecare for our employees clients and the talented craftspeople we partner withresulting in care for the incredible designs we bring to life.
HOW YOULL GROW
Were committed to investing in our team members ongoing professional development. At Dowbuilt we want everyone to have equal opportunity to play to their strengths fill gaps in knowledge and grow professionally. We believe that effective career development requires twoway open communication between employee and manager. Expectation setting happens on both sides along with support mentorship and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.
Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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