Executive Assistant Office Manager
Executive Assistant Office Manager
Posted on :
11-04-2025
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1 Vacancy
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Job Description
Oxeon Talent and Communications
Position: Executive Assistantand Office Manager
Location: Nashville TN
About Oxeon
Oxeon an industryleading builder of transformational healthcare solutions pioneered in 2011 by Trevor Price powers change to our nations broken healthcare system through talent entrepreneurship and investment.
Comprised of three core businesses the Oxeon holding company includes: Oxeon Search which has placed more than 1000 executives in healthcare leadership roles; Oxeon Investments which makes selective seed investments and takes equity positions in Oxeon portfolio companies to accelerate change in healthcare; and Oxeon Venture Studio which designs facilitates and launches innovative healthcare businesses. Oxeon derived from the Greek word for relationships connects people and ideas to change healthcare and improve the lives of millions of Americans. Click here to learn more.
About our Firm
Our unique business model and culture attract driven professionals who are endlessly curious and determined to make an impact. We build deeply trusted relationships with each other and our clients. This environment creates an exceptional opportunity for accelerated development cultivating the next generation of healthcare leaders.
Our commitment to diversity is visible throughout our culture and approach to building relationships within our ecosystem. It is also a core objective of our work. We believe that bringing more diverse perspectives to the leadership table is critical to fixing healthcare and to our mission to make people healthier. Click here to learn more.
We hold ourselves to six core values: Intellectual Curiosity Emotional Intelligence (EQ) Ownership Resilience Collaboration and Spirit of Generosity. These values guide our every action from the way we hire to how we invest to how we serve our clients.
Perhaps most importantly we have a lot of fun together. As part of our team you might be asked to take over as office DJ don a costume for Spirit Week or teach us about your favorite hobby. We encourage laughter and celebration in our everyday work. Check out some highlights of our culture here.
About the Role
You will help position Oxeons Senior Leaders for success. In this role you will support 2 Senior Leaders one Principal and one Partner. You will be a part of a broader (amazing) Platform team that supports the business. We are an organization that is entrepreneurial and flexible and the role will evolve over time. Responsibilities for the role include but are not limited to:
Thought Partnership through Executive Support
- Manage calendar: Coordinate all internal and external meetings for very busy executives including ensuring all important information is relayed.
- Book travel: research book and coordinate executive travel ensuring all documents are in place and relevant personal information is included; create itineraries
- Manage administrative tasks: help with office needs scanning mailing etc.
- Process expenses: through thirdparty provider (Expensify)
- Collaborate effectively: coordinate with other EAs and team members as necessary; bring in key stakeholders as needed; liaise with both internal and external teams
- External conferences: support in the planning of external conferences and events; compile agendas and pull together meetings materials/ information on attendees; assist with scheduling followup meetings
Executive Search Project Coordination
- Project Management:
- Proactively manage the teams efforts to ensure they are moving the assignment/project forward
- Oversee the process for client meetings and deliverables and keep every step of the process on track
- Documentation Support:
- Use Google Suite to support the creation editing and formatting of clientfacing documents. Ensure all information is accurate and meets the client and internal expectations (e.g. business development materials client retainers position descriptions search status reports etc)
- Maintain records update status of projects log documents calls and other data in CRM database (Salesforce)
- Search Coordination:
- Manage scheduling of meetings and calls with clients and candidates maintaining an understanding of search needs.
Office & Events Management
- Plan and lead fun culturebuilding events including office happy hours and outings.
- Maintain office supplies
- Select and order delicious weekly food and snacks
- Keep the office looking great
- Order furniture art plants and other decor for the office as needed
- Proactively manage upkeep and respond to office needs by working with external vendors
- Collaborate with office leads in both NYC and Seattle offices
- Manage conference room bookings
- Manage meetings greet executives guests and order meals for internal and external meetings as needed; ensure conference room space is set up and cleaned after each meeting
What We Expect From You
- Be proactive: Your team relies on you to be responsive to clients candidates and other stakeholders.
- Maintain a flexible working style: As a client services firm we are all available for lastminute changes to calendars including some early morning/ late night or weekend availability as needed.
- Make executive decisions: Understand the business and the executive you are working with in order to make decisions independently
- Maintain a strong attention to detail: You will be representing us to clients and other executives in the market.
- Maintain a high degree of professionalism: be a representation of the firm when communicating with internal project leads and clients; handle confidential and sensitive information with the utmost discretion
Requirements for the Role
- 2 years of true EA experience in a fastpaced environment
- Strong written and verbal skills comfortable interacting with colleagues at all levels
- Incredibly organized and proactive with an innate sense of how to prioritize
- Detailoriented with ability to make sure things run smoothly
- Flexibility and an ability to multitask
- Ability to work independently as well as part of a team take initiative and engage with your work
- Ability to step out over your skis and tackle and solve problems youve never had experience with before
What You Can Expect From Us
- A flexible hybrid work model. We spend time inperson in the Nashville office 4 days per week (MondayThursday) and are flexible on Fridays. Additionally everyone has additional work from anywhere days where they can choose to work remotely for extended periods of time.
- Quality time together. We spend time together at weekly all hands annual offsites and events throughout the year to build culture have fun foster learning and development and deepen relationships with one another.
- Equity interest. We are relationship and longterm resultsoriented in all we do. We align firm and employee compensation with equity and team performance. Consistent with the shift from feeforservice to valuebased care this approach invests us fully in the success of our clients and portfolio companies. Every Oxeon employee receives equity in Oxeon investments from day one.
- Great compensation and benefits. We offer competitive compensation 100 employer paid medical and dental insurance for you and your family (we are a healthcare company after all! paid parental leave 401k great snacks and a fun flexible openoffice environment.
- Opportunity to give back. We believe in giving back to the community and helping those in need which is why every employee is given opportunities to volunteer and a generous annual philanthropic match to support and learn from causes important to them.
$80000 $100000 a year
What Wed Like From You: Apply here to let us know why youre interested. Were excited to hear more about your story and goals.
Oxeon is interested in every qualified candidate who is eligible to work in the United States; however we are not able to sponsor visas at this time.
Oxeon is committed to Diversity Equity and Inclusion in both our internal operations and across our external business and network. Were an equal opportunity employer committed to providing employees with a work environment free of discrimination and harassment. Applicants are considered for employment regardless of race color ethnicity ancestry religion national origin gender sex gender identity gender expression sexual orientation age citizenship marital or parental status disability veteran status or any other class protected by applicable laws.
Required Experience:
IC
Employment Type
Full-Time
Department / Functional Area
Key Skills
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