Director of Accounts Payable
Director of Accounts Payable
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) six 6 years of fulltime or equivalent parttime professional administrative supervisory or managerial experience in financial management work (i.e. budgeting accounting auditing management analysis program evaluation financial reporting of program results) of which (B) at least two 2 years must have been in a project management supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
Substitutions:
I. A certificate in a relevant or related field may be substituted for one 1 year of the required (A) experience.
II. A Bachelors degree in a related field may be substituted for two 2 years of the required (A) experience.
III. A Graduate degree or higher in a related field may be substituted for three 3 years of the required (A) experience.
IV. A Doctorate degree in a related field may be substituted for four 4 years of the required (A) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.
Want the specificsExplore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer.Females minorities veterans and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law. Research suggests that qualified women Black Indigenous and Persons of Color (BIPOC)may selfselect out of opportunities if they dont meet 100 of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Apply for a Job
Apply for a Job for JAWS Users
Create a Profile
Create a Profile for JAWS Users
System Requirements
Tell us about a friend who might be interested in this job.All privacy rights will be protected.
The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves where collaboration innovation and connections are key to realizing our mission that all children youth and families thrive socially academically and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.
The Massachusetts Department of Early Education and Care (EEC) is an Agency within the Executive Office of Education and reports to the Board of Early Education and Care. EECs vision is that children youth and families reach their full potential now and in the future. EECs mission is to in partnership with families educators programs and other stakeholders use data driven decisionmaking to inform work around the following objectives:
Family Access: Families have equitable access to quality and affordable early education and care in the communities in which they live learn and work.
Program Stability: Early education and care programs are operationally stable and financially sustainable.
Program Quality: Early education and care programs support childrens health and safety and provide high quality environments that are culturally responsive inclusive and support childrens learning and development in partnership with families.
Workforce Supports: A diverse field of educators leaders and program staff is competitively compensated and supported by clear professional pathways that promote quality retention and advancement.
Agency Infrastructure: EEC has sufficient internal capacity organizational structures and diverse perspectives and expertise to carry out its mission and strategic objectives
EECs Financial Management Unit is responsible for the financial functions and daytoday operations of the Department. These include but are not limited to: Accounting Accounts Payable Revenue Collection Bank Reconciliation MMARS Security Updates Accounts Receivables Cash Receipts bank reconciliations and reporting through the Commonwealth Information Warehouse (CIW) for all expenditures and other internal reporting applications.
The Director of Accounts Payable will be responsible for planning directing and managing the Departments accounts payable process for Department services including subsidy contracts and any amendments to the encumbrances. They will oversee and monitor staffs daytoday workload to ensure all work is completed timely ensure deadlines and goals are met by each. As the Department works to streamline financial assistance payments this position will play a critical and leadership role as the Department works to interface subsidy payments from the Departments billing and reporting application Child Care Financial Assistance system (CCFA) to MMARS. This position will ensure compliance with the relevant requirements and guidelines of the Office of the State Comptroller the Operational Services Division (OSD) and the Departments own Policies and Procedures and Internal Controls. Once the financial assistance payment interface is implemented the Director of Accounts Payable will be key in shaping the landscape of the Accounts Payment Unit.
This position reports directly to the Senior Associate Commissioner for Financial Management (SACFM) and will keep the SACFM updated on all areas of the Accounts Payable Unit. The Director of Accounts Payable will interact with other fiscal units including the budget audit and procurement units as well as units outside fiscal units such as but not limited to Family Access Workforce Supports Operations Legal and all 6 of the Departments Offices 5 regional and 1 Boston Office) including the child care field the department serves.
EEC will manage approximately $1.5 billion next year that is meant to stabilize heal and transform the child care market in the Commonwealth. The Director of Accounts Payable will be a key contributor in this transformation by ensuring that payments are accurate predictable and efficient.
Key Responsibilities:
Accounts Payable
Manage the Departments accounts payable process for all bills including interagency services such as Interdepartmental Chargebacks
Manage accounting activity and assure that spending does not exceed budget and expenditure ceilings
Reconcile cost reimbursement contracts to ensure that vendors are aligned with their budget on file
Track monitor and provide monthly CIW reports on all expenditures
Report on utilization of contracts by monitoring expenditures and identify any deficiencies/surplus within contracts
Monitor and track all spending of the Departments Master Service Agreements (MSA)
Coordinate track and submit all Prior Year Deficiencies for the Department
Complete midyear and annual reports on the Office of the Comptrollers PartnerNet application including but not limited to GAAP Fixed Assets and Statutory Receivables
Manage FFATA Federal reporting to ensure all requirements are met
Manage the timely operational payments for goods and services ensuring all discounts where applicable are met on behalf of the Department including all the Regional offices and their expenditures
Coordinate midyear and yearend spending with the Regional offices (via Internal Operations) for all supplies to ensure budgets for each region are not in a deficiency and all encumbrances will cover yearend spending
Reconcile the Departments Dyna Cash account and General Fund account
Ensure all incoming checks are processed timely and the applicable revenue code is applied in MMARS and all Cash Receipt (CR) transactions are entered timely
Prepare and disseminate information internally regarding payment statuses and processes; maintain related electronic and hardcopy files
Act as a liaison with units outside of the Fiscal Units and the field we serve as it relates to billing
Team Management
Process all updates/terminations of employee applications for MMARS in the Commonwealths InTempo application
Provide regular supervision of Accounts Payable staff including ensure that annual performance evaluations are completed in a timely and comprehensive manner
Policy & System Development & Implementation
Manage the development and implementation of agency accounts payable policies and procedures including the Internal Controls Policy as it relates to bill processing
Determine specifications and requirements for future financial and/or billing systems including implementing new payment system actively being developed
Develop standard and custom queries/reports for billing systems and create routine analysis and reporting responsibilities
Coordination of Processes with State Agencies & Vendors
Communicate with all vendors and contractors on billing issues as well as provide technical assistance to vendors
Participate in meetings as it relates to the payments encumbrances and changes/updates to the Child Care Financial Assistance (CCFA) application
Provide superior customer service and compliance with agency rules and regulations
Support ongoing department initiatives which include moving to interface with the Office of the Comptroller (in MMARS) for all subsidy billing
Prepare and plan for the fiscal year including the opening and close of the state accounting system MMARS
Act as the Liaison with Department personnel oversight agencies and all vendors to resolve payment related issues which require putting self in others places anticipating and meeting needs quickly and accurately; as well as following up and monitoring situations to be sure everyone is satisfied
Responsible for creating queries and statistical reports using MMARS Commonwealth Information Warehouse (CIW) and other databases to compile financial data and use independent judgment for purposes of analyzing identifying variances and forecasting expenditures
Review MMARS documents and review payment documents to include monitoring document files to ensure receiving of goods and services in a timely manner and ensure accounting staffing are maintaining accurate record keeping of invoices and MMARS payment documents
Coordinate Public Records Request and Audit Requests as it relates to review of payments
Review and submit all payments electronically in MMARS
Other duties as assigned
Preferred Qualifications:
Proficiency to work both independently and as part of a team
Ability to establish and maintain professional and harmonious working relationships strong oral and written communication skills as well as strong organizational skills
Ability to manage and supervise staff and create an environment for learning and growth
Proficiency with the state accounting system (MMARS) for all transactions as it relates to payments encumbrances including reconciling accounts and manage accounts
Advance knowledge of Microsoft Office 2010 with a strong emphasis on Excel Access and Outlook
Ability to proactively identify solutions for process improvements and ability to implement effective solutions
Ability to create analyze and interpret financial information scenarios
Knowledge and understanding of state finance law state budget process state accounting procedures and the states procurement policies regulations and procedures
Ability to work under pressure and manage projects with a high degree of accuracy
Capacity to maintain accurate records and exercise discretion in handling confidential information
Travel may be required for this position.
Questions regarding this position or the application process should be directed to
Required Experience:
Director
Employment Type
Full-Time
