Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Company Overview
Urology of Virginia (UVA) has a long history of providing comprehensive and quality care to the entire Hampton Roads region including northeastern North Carolina. Our clinical care team consists of boardcertified urologists most of whom are fellowshiptrained nationally recognized awarded and published. Working in a teambased environment our mission is to help patients optimize their urological health.
Job Overview
Under the direction of the Chief Executive Officer (CEO) this position is responsible for managing a variety of administrative tasks screening and prioritizing communication from external and internal sources organizing and maintaining the administrative operations. This position will also provide administrative support as needed to the Chief Operations Officer Chief Clinical Officer and Chief Financial Officer. This position will work with highly sensitive information and is entrusted to manage critical tasks as needed.
Duties and Responsibilities
- Compiles edits and prepares documents correspondence and presentations
- Answers inquiries and takes concise phone messages. Refers callers/visitors to appropriate individuals
- Manages the CEOs schedule to include coordinating meetings and arrangements for the CEO and participants. Manage arrangements for professional meetings seminars and special events (travel lodging registration) as requested
- Manages the CEOs daily schedule aligning with current priorities and deadlines
- Maintains a system that alerts CEO of upcoming deadlines incoming requests and events
- Schedules meetings appointments etc. as required. Notifies attendees of meeting purpose time place preparation of agenda
- Attend meetings as assigned records and distributes meeting minutes
- Coordinates lunches or dinners as required. Manage setup and breakdown on inhouse meetings
- Ensures adequate inventory of office supplies and equipment
- Mail: receives sorts and distributes all internal and external mail
- Visitors/Vendors: coordinates with reception the arrival of any visitors greets them in a professional and courteous manner and informs administration of their arrival
- Uses judgment in assessing the urgency and relevance of problems and matters brought to the CEO
- Maintains strict confidentiality
- Provide support with projects and other tasks to other CSuite executives as needed
- Establish and maintain effective working relationships and function as a liaison with all providers coworkers patients and their families members of the local health care community and the general public
Required License/Experience/Skills
- High school diploma or equivalent
- Minimum 3 years related experience preferably in a medical office setting.
- Advanced level of proficiency in Microsoft products required: Word Excel and Power Point
- Demonstrated calendar management skills including the coordination of complex executive meetings
- Ability to communicate effectively and professionally both verbally and in writing to both internal and external customers
- Excellent organizational prioritization and time management abilities
- Ability to multitask and remain productive despite interruptions
- Ability to meet deadlines and work independently
- Detail oriented with a commitment to accuracy
- Ability to maintain confidentiality of any and all information encountered
- Ability to represent the practice in a professional and responsible manner internally and in public
Equal employment opportunity for all is a very important philosophy for our practice. We will evaluate all applicants and employees without regard to race color religion national origin sex age nondisqualifying disability history of military service genetic information or any other status protected by law. This policy applies to all employment practices including but not limited to recruitment employment assignments promotions reassignments or transfers disciplinary matters establishment of rates of pay or other compensation and selection for training programs.
Employment Type
Full Time
