Staff Assistant II
Staff Assistant II
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Salary Not Disclosed
1 Vacancy
Job Description
SKILLS/ABILITIES/COMPETENCIESREQUIRED:
- Independently prioritize tasks and set deadlines
- Excellent organizational and time management skills
- Excellent interpersonal skills and the ability to communicate with all levels of staff
- Ability to work well as a member of a team
- Proven ability to thrive in a busy work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests
- Ability to correspond and communicate with others clearly and effectively in writing (via email memo or interoffice note) and to take complete and accurate messages.
- Ability to interpret information as appropriate answer more complex questions in the most professional manner and communicate in a professional courteous clear and concise manner.
- Exceptional computer skills including advanced knowledge of Microsoft Office (Word PowerPoint and Excel) Microsoft Outlook and Windowsbased operating systems.
- Good command of English language including medical and scientific terminology
EDUCATION:
Associates degree required.Bachelors degree preferred
EXPERIENCE:
3 years of administrative office experience required. Academic research support experience desired.
GENERALSUMMARY/ OVERVIEW STATEMENT:
A part time administrative assistant is needed to supportseveral physician scientists within the Cancer Immunotherapy Program. The position is located in the CharlestownNavy Yard research building.
Under the direction of the supported physicians and CCRProgram Manager the Staff Assistant performs the responsibilities outlinedbelow.
PRINCIPALDUTIES AND RESPONSIBILITIES:
- Maintain complex administrative calendars for multiple physicians: arrange and schedule meetings interviews and appointments to include coordination with external organizations. Send out timely notification of scheduled meetings; make arrangements for meeting site prepare agendaset up/reserve A/V equipment for presentations and coordinate with catering as needed.
- Assist physicians and other staff members with clerical duties such as faxing filing copying and scanning typing reports or letters formatting references in manuscripts and assisting with the creation and editing of documents spreadsheets or powerpoint presentations.
- Maintain updated biosketches and CVs
- Prepare and process invoices and reimbursements including employee business expense reimbursements check requests and purchase orders in accordance with Partners purchasing policies and procedures. Keep appropriate files to ensure all expenses submitted are paid/processed by Accounts Payable timely and accurately.
- Make travel arrangements for outoftown conferences or seminars and local arrangements for visiting guests.
- Requisition office supplies on a needed basis; requisition other materials as directed.
MassachusettsGeneral Hospital is an Equal Opportunity Employer. By embracing diverseskills perspectives and ideas we choose to lead. Applicationsfromprotected veterans and individuals with disabilities are stronglyencouraged.
Required Experience:
Staff IC
Employment Type
Full-Time
