Executive Assistant
Executive Assistant
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USD 72000 - 76000
1 Vacancy
Job Description
Are you ready to go uP
- We are named in Top Workplaces NYC for 2024
- We are one of the winners of USPAACCs Fast 100 Asian American Business awards
- We are recognized as one of the Top 5000 in Inc. Magazines Fastest Growing Private Companies
- We were a finalist for Best ISO of the Year by ETA in 2024
- We were awarded as a Growth Accelerator on the CO100 an exclusive list that the U.S. Chamber of Commerce recognizes as Americas top 100 small and medium sized businesses
Why Should You Join Universal Processing
- You want to work at a minority owned Fintech company that empowers small to mediumsized businesses
- You are passionate to serve and support our local community and their growth
- You get onthejob training to get you familiar with the industry and the role
- You get medical vision and dental coverage along with PTO 401k and commuter benefits
- We offer periodic performance review for potential salary increase
Compensation:This is an exempt position with an annual salary between$72K $76K.
Purpose of the Position:The Executive Assistant supports our executive team at uP and coordinates administrative duties in our NY HQ office while ensuring that the office operates efficiently and smoothly.
Responsibilities:
- Greet and help visitors including business partners candidates clients vendors etc. and receive and sort incoming mail and deliveries.
- Providing onsite daily administrative support for executives including maintaining complex and detailed calendars scheduling meetings and conference calls coordinating room reservations and catering arrangements as necessary
- Coordinate meeting and travel for executives including domestic travel planning and coordination
- Work independently to fulfill and anticipate scheduling and workflow needs for the supported executives
- Prepare correspondence; memorandum; reports; presentations or other assigned documentation
- Provide team support in arranging coordinating and facilitating companywide events
- Arrange services for office upkeep: AC pest control furniture cleaning small office repairs/maintenance water plants
- Manage office and pantry supplies inventory and place orders as necessary
- Actively provide administrative support in uPHealth activities and companywide employee engagement events
- Supporting the creation of written communications and campaigns including business updates employee recognition and others.
- Manage company expenses for events or supplies restock
- Any other assigned tasks as needed.
Qualifications:
- Bachelors degree in Business Administration Communication or a related field
- 13 years of work experience as an Executive Assistant with proven administrative or office management experience required
- Direct experience providing oneonone support to an Executive.
- Exceptional attention to detail confidentiality communication and interpersonal skills
- Strong organizational and time management skills and ability to prioritize
- Strong problemsolving skills and analytical abilities
- Quick learner proactive and selfstarter
- Advanced proficiency with Google Suite (Docs Sheets etc.
- Proficiency in Canva is appreciated but not required
About uP:
Since 2003 Universal Processing has dedicated itself to growing the unique needs of small and mediumsized businesses by putting people before profits. Differentiated from the major credit card processing providers UPs consultants and support team speak the languages its clients speak and the business focuses on ingenious customer service care support and reasonable pricing. Today the Company successfully serves 22000 clients across the nation. Within 10 years of business the Company emerged as one of the fastestgrowing payments processing companies in the U.S. Nominated as the best ISO of 2024 by ETA and awarded as a Growth Accelerator in CO100 the Company is soon to become the second AAPI owned payment processor company in US history. In February 2024 Universal Processing changed its branding to Lets Go uP to commemorate its legacy and evolution.
At Lets Go uP we are an equal employment opportunity employer.
To learn more about us please visit us at:https://letsgoup.
Lets Go uP Together!
Required Experience:
Manager
Employment Type
Full-Time
