Administrative Assistant to Provosts OfficeSocial Media Assistant
Administrative Assistant to Provosts OfficeSocial Media Assistant
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Job Description
JOB SUMMARY: The Administrative Assistant to Provosts Office/Social Media Assistant performs the duties of an office manager in support of the dayto day operations of the office of the Provost Senior Vice President and Dean of Academic Affairs while assisting in social media initiatives. This position will serve as the main receptionist and gatekeeper of the Provosts office to help further themission of LECOM. The successful candidates will assist in the social media lead in running and maintaining LECOMs social media accounts. The incumbent may be asked to assist inwriting photography videography and other tasks while working to support LECOM projects and events.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: The following are a list of exercises that may be required as a member of the staff from time to time:
- Promotes and preserves the mission of LECOM;
- Act as departmental representative with faculty staff students and visitors in a professional friendly manner;
- Maintain professional appearance and pleasant demeanor at all times;
- Manage and oversee the reception area;
- Serve as primary backup to the administrative assist for the Office of the President on an asneeded basis;
- Demonstrate knowledge and understanding of accreditation processes governing body responsibilities and overall operation of the institution;
- Assist with disposition of Provosts incoming and outgoing correspondence;
- Maintain a filing system for correspondence and for pertinent records answer phones andtakemessages;
- Write and processDeans Letters correspondence reports surveys and additional 5th Floor administrative assignments that are assigned;
- Effectively communicate with affiliated organizations consultants vendors etc. in all matters of mutual importance;
- Assist with maintaining the Provosts daily schedule;
- Coordinate travel for the Office of the Provost;
- Maintain FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional policy and procedure;
- Assist as assigned to prepare the Provosts quarterly report forthe Board of Trustees;
- Assist with ordering supplies in a timely manner;
- Code and submit check requests and orders as assigned;
- Participate as assigned in interviews with candidates for employment in Administration;
- Participate in designated Institutional activities;
- Assist in maintainingLECOM social media pages posting pertinent information as needed;
- Postmessages from the President Provost and/or Deans on social media as needed;
- Help to researchand producecontent for LECOM social media outlets;
- Assist in the development implementation maintenanceand monitoringrecruitment social media initiatives for applicants students and alumni;
- Help to coordinatewith current students faculty and staff to ensure social media coverage of events achievements and news;
- Screen social media outlets for LECOM references;
- Help to identifydeveloping social media outlets and resources;
- Assist in reviewingand editingsocial media content submitted;
- Supportsmonthly presentations regarding current social media analytics content and strategies with LECOMs President Provost and Deans;
- Contacts and schedules students to assist with LECOM social media projects;
- May be asked to takephotographs and recordvideo footage of LECOM events for social media use;
- Assists with the advancement of the institutions image and reputation to attract and recruit qualified applicants; and
- Accept other duties assigned/needed for the Institutions needs.
EEO/AA/M/F/Vets/Disabled
KNOWLEDGE SKILLS ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate with or without reasonable accommodations that the essential functions of the job can be performed.
- Strong computer literacy with MS Office Suite (Word PowerPoint Excel etc. social media pages (Student Doctor Network Facebook Twitter etc. and accurate data entry skills;
- Excellent organizational and communication skills;
- Possess a typing speed of at least 65 wpm with a high degree of accuracy;
- Ability to create take dictation or transcribe documents;
- Assistant must have sound decision making capabilities and the ability to work independently and as directed by the Provost;
- Expertise in typing/composing editing and submitting surveys reports letters memos etc. via regular mail certified mail email Federal Express or fax.
- Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;
- Possess excellent grammar writing and proofreading skills;
- Experience in using various office equipment i.e. copier fax scanner etc.;
- Enthusiastic good sense of humor and a professional positive attitude;
- Willingness to maintain an established work schedule;
- Adherence to all local state federal laws and LECOM policies and procedures;
- Ability to organize and prioritize work assignments and meet deadlines;
- Knowledge of pertinent laws policies/procedures and/or guidelines affecting areas of responsibility;
- Ability to be selfreliant and follow instructions;
- Willingness to assume responsibility; initiate appropriate action; and maintain confidentiality;
- Knowledge of and ability to maintain confidentiality of patient (HIPAA) and student privacy (FERPA);
- Compliance with state and federal regulations and safety protocols (OSHA);
- Ability to be trained and certified on the Institutional Data System;
- Effective use of interpersonal and communications skills including tact and diplomacy;
- Effective use of organizational and planning skills including attention to detail and followthrough;
- Time management skills in assessing and prioritizing multiple tasks projects and demands;
- Willingness to maintain confidentiality of workrelated information and materials;
- Establishing and maintaining effective working relationships;
- Willingness to be flexible and accept other duties needed/assigned;
- The ability to work cooperatively and collegially with others consistent with a workplace of dignity and respect in compliance with EEO rules and regulations;
- The ability to report to work as scheduled ready to devote full attention and energy to the important work of LECOM; and
- The ability to accept work directives from managers and supervisors in a respectful and cooperative manner.
MINIMUM QUALIFICATIONS:
Education and experience equivalent to:a high school diploma GED or equivalent is required. An Associate or Bachelor degree is preferred. A minimum of three 3 to five 5 years work experience in a business industry or higher education environment is preferred.
Employment Type
Full-Time
