Administrative Specialist

SUMMARY:

This position is focused on reception and outbound physical mail including copying scanning filing and other administrative responsibilities. This law firm receptionist also involves certain tasks associated with legal documents and correspondence. In this position you will need a strong work ethic and be able to work well independently as well as in a team environment. This is a fulltime onsite position in our office in Tukwila WA. No legal experience necessary.

RESPONSIBILITIES:

• Providing reception answering and routing calls on a multiline phone system.
• Preparing and sending outbound letters.
• Document scanning copying and mailing.
• Consistently and accurately updating case management systems.
• Processing incoming and outgoing mail.
• Retrieving and responding to a variety of clients and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely courteous and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more

KNOWLEDGE SKILLS & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must have proficiency in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and teamoriented manner.
• Must be selfmotivated.
• Must possess exceptional organizational skills; the position requires the ability to multitask and be adaptable to continual change.
• Must have excellent attention to detail.

EDUCATION:

• High school degree required.
• College degree strongly preferred.
• Must have recently graduated from college OR have 23 years of relevant experience.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is frequently required to sit for extended periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a fulltime position Monday through Friday 8:00am to 5:00pm.

NOTE: This job description is not intended to be allinclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

We offer a comprehensive compensation and benefits package which includes a salary commensurate with your experience and accomplishments.

If you possess the requisite qualifications and are seeking the challenge of working in a dynamic growing firm please submit your resume. Resume submissions will be considered confidential. All applicants applying for U.S. job openings must be authorized to work in the United States.

**Because of the high volume of calls received only qualified candidates will be contacted for consideration**