Senior Executive Assistant
Senior Executive Assistant
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Job Description
Summary:
We are currently seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams here at Clio. This Senior Executive Assistant will work to provide administrative assistance and operational support for the business. This role is for an entrepreneurial individual who has a customer service mindset and exceptional administrative coordination and communication skills.
An Executive Assistant at Clio works autonomously daytoday within a set of established parameters. Guidance is provided and sought when faced with more complex situations and challenges. This role builds strong interpersonal relationships with other departments and individuals across the organization. Excellent judgment and discretion are expected as well as the ability to anticipate and communicate the perspectives and preferences of Executives they support.
This person needs to be based out of Vancouver Calgary or Toronto as this individual will need to be in person 23 times per week.
What youll work on:
Contribute to the planning organization and of special projects including highprofile international events and key organizational initiatives;
Oversee and manage schedules appointments and travel arrangements for the Senior Leadership Team;
Coordinate team events support communitybuilding and handle logistical tasks as requested;
Manage groupwide meetings and agendas take notes and track action items for the Senior Leadership Team;
Review route and respond to incoming email correspondence and organizational requests on behalf of the Senior Leadership Team;
Organize track and reconcile professional finances and expenses;
Coordinate communications and liaise directly with external partners vendors and clients;
Create and maintain internal documentation knowledge management and communications for the Executive Assistant team;
Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation;
Act as an exemplar of Clios values and culture serving as an ambassador for the Senior Leadership Team both internally and externally.
What you may have:
10 experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting;
Exposure to senior leaders business strategy and decisionmaking;
High degree of trust and integrity around the protection of confidentiality;
Collaborative and selfstarter mindset with a bias to action;
Flawless written and verbal communication skills even under pressure;
Strong interpersonal skills and capacity to develop high levels of trust;
The capacity to multitask and possession of excellent time management skills;
Impeccable attention to detail;
Resourceful and able to work independently with a deadlineoriented mindset;
Proficiency in Mac operating environments Google Suite Slack Asana and Concur;
A high level of comfort with new technologies and tools;
High degree of professionalism emotional intelligence and trust.
What you will find here:
Compensation is one of the main components of Clios Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and highperforming culture.
Some highlights of our Total Rewards program include:
Competitive equitable salary with toptier health benefits dental and vision insurance
Hybrid work environment with expectation for local Clions (Vancouver Calgary Toronto and Dublin) to be in office min. once per week on our Anchor Day.
Flexible time off policy with an encouraged 20 days off per year.
$2000 annual counseling benefit
RRSP matching and RESP contribution
Clioversary recognition program with special acknowledgement at 3 5 7 and 10 years
*We aim to hire all candidates between the minimum and the midpoint of the full salary range. We reserve the midpoint to the maximum of the salary band for internal employees who demonstrate sustained high performance and impact at Clio. The final offer amount for this role will be dependent on individual experience and skillset of the candidate. Please note there are a separate set of salary bands for other regions based on local currency.
Diversity Inclusion Belonging and Equity (DIBE) & Accessibility
Our team shows up as their authentic selves and are united by our mission. We are dedicated todiversity equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included valued and enabled to do the best work of their careers wherever they choose to log in from. We believe that different perspectives skills backgrounds and experiences result in higherperforming teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.
Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation please let us know and we will work with you to meet your needs.
Learn more about our culture atclio/careers
Required Experience:
Senior IC
Employment Type
Full-Time
