Academic Experiential Program Assistant
Academic Experiential Program Assistant
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Job Description
Job Details
Description
Reports to:Assistant Head of School for Academics
FTE: FullTime Regular
UPrep is seeking a talented engaging and compassionate Academic & Experiential Program Assistant. We look for staff and faculty who share our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education. In this role we need someone who is detail oriented can effectively manage projects and tasks and thrives on working independently as well as part of a team. If that sounds like you wed like to hear from you.
Who We Are:
Job Summary:
Under supervision of the Assistant Head of School for Academics and working closely with of the Director of Innovation and Experiential Education provide assistance and support for the academic and cocurricular programs in the ULab including office management managing calendars travel and risk management documentation daytoday duties within the department and assistance with major events.
Specific Responsibilities:
- Provide administrative support for the ULab front desk and reception area
- Creates a warm and welcoming environment in the ULab
- Greets ULab visitors ensuring Main Office checkin protocols are followed
- Maintains inventory of office/classroom supplies available in reception area
- Sits on the UPrep Touch Base committee in order to maintain and have available as much information as possible about activities on campus as well as schoolsponsored activities especially those taking place in the ULab
- Support the coordination and of academic and faculty development programs: LaunchPad Individualized Teacher Improvement Plan (ITIP) course registration faculty professional development Academic Council (AC) and Instructional Leadership Team (ILT).
- Collects submitted forms and manages multiple databases to track program completion
- Schedules and coordinates AC & ILT meetings
- Schedules and coordinates hiring interviews and faculty professional development workshops
- Supports Assistant Head of School for Academics in data management for faculty ITIP program
- Schedules and organizes oncampus family and student events for LaunchPad program
- Support the coordination and of ULab experiential education programs: Global Link travel and visit programs outdoor education programs cocurricular Makerspace programs semester away and summer camp
- Collects and maintains required paperwork for student travel and risk management protocols
- Helps organize and coordinate trip leader workshops trainings and team meetings
- Responsible for tracking wilderness first aid/responder and outdoor risk management certifications
- Assists with international domestic and local overnight travel arrangements bookings and reservations
- Organizes and manages program registration using Veracross CRM database
- Schedules and organizes oncampus family and student events and celebration dinners
- Orders supplies and maintain inventory of program gear supplies and equipment
- Other duties as assigned
Qualifications
Required Education & Experience:
- High School Diploma or GED required
- Bachelors degree from a fouryear college or university or equivalent project management experience preferred
- Minimum 2 years experience working in office environment
- Knowledge or experience in educational and cocurricular activities and programs preferred
- Experience working with students and families preferred
Required Knowledge Skills & Abilities:
- Detailed oriented highly organized can work independently manage multiple tasks strong communication skills
- Efficient well organized and able to handle a variety of duties simultaneously
- Flexibility and adaptability to meet the needs of the students and program
- Professional manner and discretion; ability to maintain confidential information
- Sense of humor energy and enthusiasm and ability to hold students and oneself to high expectations
- Excellent verbal and written communication skills
- Ability to work and communicate well with all levels of faculty and staff
- Ability to work and communicate well with students and their parents
- Excellent customer service skills and strong work ethic
- Ability to work with students from diverse backgrounds and commitment to diversity equity inclusion and belonging
- Must possess or be willing to obtain valid First Aid/CPR card through UPrep
- Proficient at working in a Microsoft Windows environment and Google Suite; ability to master common database systems and confidently learn new technology
Compensation & Benefits:
Salary is $59000 to $69000 based on education and years of experience. UPrep offers a comprehensive and generous benefits package intended to support and promote the health and wellbeing work/life balance and financial security of our faculty staff and their families. Benefits are listed on our careers page and include: Medical Dental and Vision Insurance EmployerSeeded Health Savings Account or Health Reimbursement Account Flexible Spending Accounts EmployerPaid LongTerm Disability Insurance Employee Assistance Program EmployerPaid Life Insurance Voluntary Life Insurance 401(k) Retirement Savings Plan with employer contribution and match after one year of service Paid Time Off Paid Parental Leave after one year of service and Professional Development opportunities.
Complete our online employment application and upload your rsum and a cover letter telling us why you are interested in and qualified for this position.
Position open until filled. No phone calls or dropins please.
University Prep does not discriminate on the basis of race color caste national or ethnic origin religion creed age gender marital status sexual orientation gender identity veterans status disability use of a trained service animal or any other characteristic protected by federal state or local laws. This policy applies to admissions and administration of all its programs as well as to all areas of employment.
Employment Type
Full-Time
