Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Become an integral part of the Corporate Controllers team supporting the Finance Control management organization as an Executive Administrative Assistant where you will have the opportunity to work in a fastpaced organization and each day will be unique. Be part of a team that is resultsoriented with a focus on attention to detail and quality.
As an Executive Administrative Assistant within the Finance Control Management organization you will undertake a range of administrative tasks and functions. Your role will require strong organizational and time management skills as well as refined communication abilities. You will be expected to thrive in a team environment represent the manager/group with professional courtesy and acumen and consistently deliver flawless work. Adapting procedures processes and techniques to align with the departments activities and goals will be a key part of your role.
Job Responsibilities
- Maintain complex and detailed calendars
- Manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects for offsite conferences and external events including catering and transportation
- Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
- Work cooperatively with the administrative assistants team in positive partnership to support each other smoothly
Required qualifications capabilities and skills
- At least five years of administrative experience ideally supporting at the Managing Director level (or equivalent) or above
- Advanced ability to organize
- Tact and good judgment in confidential situations and proven experience interacting with senior management
- Strong interpersonal written and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications capabilities and skills
- College degree is a plus
Note: This role requires five days in the office (MonFri) and will not support Hybrid options.
Employment Type
Full-Time
