Events Assistant
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Job Description
The Events Assistant supports the events function as a key component of community engagement. Duties include assisting in the planning organization and of events from preparation to delivery and followup with the goal of strengthening relationships between HEC Paris Doha and the local stakeholder community.
- Support the of the event strategy by assisting in the planning and coordination of engagement activities
- Assist in organizing and delivering events of various formats (live virtual hybrid)
- Assist in maintaining and updating an annual events calendar
- Produce event briefs and postevent reports
- Provide logistical support including venue bookings speaker coordination scheduling and preparation of event materials (invitations promotional items etc.
- Participate in generating mailing lists and updating records pre and postevent.
- Liaise with external event partners vendors and clients as needed
- Support compliance with professional event management standards including health and safety protocols
- Monitor event proceedings and assist in resolving any onsite issues
- Contribute to postevent analysis and feedback collection to improve future events
- Help coordinate event communications and enhance visibility within the local stakeholder community
- Support budget tracking and costeffective event planning
Qualifications :
- Bachelors degree in Communications Marketing Business or a related field preferred
- 2 years work experience ideally in education culture or wider charitable sectors
- Relevant experience in event assistance or coordination preferred
- Strong organizational and planning skills with excellent time management and the ability to multitask.
- Excellent interpersonal and intercultural skills together with the ability to work collaboratively and courteously with varied stakeholders including executives
- Ability to manage wider processes outside of direct line management responsibility through relationshipbuilding and influence
- Ability to anticipate problems and generate solutions quickly
- Ability to work under pressure in a busy environment
- Ability to attend events and possibly work nontraditional hours such as late evenings and some weekends
- Ability to coordinate with multiple external suppliers
- Experience working with Salesforce MS Dynamics or similar CRM
- Excellent verbal and written communication skills in English and Arabic; proficiency in French is a strong advantage
- Prior experience in Qatar and/or GCC preferred
Additional Information :
Disclaimer
This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job.
Employment Eligibility
Important: Eligible candidates must have current resident status in Qatar. International applications will not be considered for this role.
If selected for a job at HEC Paris Doha you will have to provide:
- An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
- A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.
*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.
Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
