School Age Programs Assistant Manager

POSITIONSUMMARY:

Thisposition supports the work of the YMCA of Collier County Inc. a leadingnotforprofit organization committed to strengthening the communities in CollierCounty through its core focus areas of Youth Development Healthy Living andSocial Responsibility. The School AgeProgram Assistant Manager assists with the development and operations of theoverall school age programs at each designated site ensuring the programs meettheir intended goals. Responsible forassisting the School Age Manager in daytoday general administration of theprograms and ensuring that sites meet all YMCA state and county licensingrequirements. This position works withtheir supervisor to provide direction and leadership for the achievement ofAssociation goals in accordance with the policies procedures and standardsestablished by the Board.

OUR CULTURE:
Our missionand core values are brought to life by our culture. In the Y we strive to liveour cause of strengthening communities with purpose and intentionality everyday. We are welcoming: we areopen to all. We are a place where you can belong and become.We aregenuine: we value you and embrace your individuality.We arehopeful: we believe in you and your potential to become a catalyst in theworld.We are nurturing: we support you in your journey to developyour full potential.We are determined: above all else we are on arelentless quest to make our community stronger beginning with you.

ESSENTIALFUNCTIONS:

Administers leads and manages the total operations of schoolageout of school programs at designated sites including developing and monitoringthe program budget to meet fiscal objectives; compiling program statistics tomonitor and evaluate the effectiveness of and participation in the program;securing scheduling and maintaining the needed facilities; creating andscheduling the activities or events; assuring staffing coverage andmaintaining programs records or files.

Under the guidance of the School Age Manager this position ensuresprogram services meet community needs and quality programming requirements andto include supervising existing program activities establishing new programactivities and expanding the program within the community as needed.

Assists in the marketing and distribution of program information.

Assures compliance with federal state and local regulations asthey relate to program areas including ADA accommodations where appropriate;ensures that YMCA program standards are met and safety procedures arefollowed. Ensures sites meet alllicensing requirements with DCF ELC and any other contracted entities.

Responsible for monitoring collection of fees and working withSite Supervisors to ensure all programs have zero outstanding balances.

Under the direction of the School Age Manager is responsible for assistingwith program plans and records to ensure consistency with evidencebased bestpractices and policies are followed.This includes oversight into ensuring accurate records of each employeeand volunteer which includes the responsibility for maintaining all electronicrecords in accordance with YMCA of Collier County policies and procedures.

Responsible for effectively handling all emergency incidents andsubmitting proper documentation.

Must assist with grant reporting finding grants for programs andensuring all grant requirements are met.

Responsible for working with the School Age Manager to completestaff scheduling daily ensuring all groups at all locations are covered and incompliance with mandated ratios as well as knowledge of program contracts orother requirements that are required to be met.

Must be able to fill in as a sub at any location if appropriatecoverage is not met.

Nurture children by designing plans curriculum themes andactivities that include purposeful programming that develops socialemotionalskills fosters achievement supports academic growth and provides enrichment.

Engage in and support association programs and activities.

Models relationshipbuilding skills in all interactions; developsand maintains collaborative relationships with staff parents and caregiversand community organizations (e.g. state child care licensing agency schooladministration) to maximize program impact and drive overall outcomes;maintains regular clear and concise communication within areas ofresponsibility.

Organizes or participates in Y activities such as committeesspecial events and fundraising. Aminimum of 4 per year.

During nonschool days acts as a lead Site Director in camp programs.

Performs other duties as assigned.

Everyincidental duty connected with the School Age Program Manager job cannot bespecified in the position description and the colleague at the discretion ofthe CEO may be required to perform duties that are not included in this jobdescription.

YMCA COMPETENCIES:

Supportsthe Mission Vision and Direction of the YMCA: Understands and supports the mission of theYMCA; displays the YMCA values of Caring Honesty Respect and Responsibilityas well as displays flexibility and the ability to accept change. Is willing to try new methods and makesuggestions. Shows a strong commitmentto the YMCA conveys enthusiasm for the YMCA and for his/her work.

BuildsCommunity: Understandsand embraces the role of volunteers; helps members and participants makeconnections to others and to the YMCA; practices effective relationshipbuilding techniques; supports the role of fundraising in achieving the YMCAmission.

Providesa Quality Experience for Members Participants Internal Customers and Others: Possesses the ability to deliver outstandingexperiences for members participants internal customers and others; buildswarm and supportive relationships; consistently greets and assists everyone ina positive way; strives to provide service that will exceed expectations;responds to concerns and complaints in a way that makes each person feelvalued; initiates action for prompt resolution; looks for better ways to serveand involve members participants internal customers and others.

WorksProductively: Demonstratesresponsible actions; consistently performs duties in a safe and conscientiousmanner within agreed upon timeframes; follows standards policies andprocedures; is reliable and consistently punctual; actively participates instaff meetings required trainings and other workrelated activities; uses goodjudgement; uses YMCA resources appropriately and efficiently.

UsesEffective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy respect andconsideration; displays integrity; listens actively and genuinely; communicatesin a clear and pleasant manner; embraces differences among people; demonstratesan active willingness to learn and grow; accepts constructive criticism; workscooperatively as a team member.

LEADERSHIP COMPETENCIES: (TEAM LEADER)

Collaboration

Program/ProjectManagement

DevelopingSelf and Others

QUALIFICATIONS:

Bachelorsdegree in related field or equivalent experience.

YMCATeam Leader certification preferred.

Oneto two years related experience (e.g. supervisor or coordinator of child careprograms) preferred.

DirectorsCredentials required.

Minimumage of 21.

Fulfillmentof statespecific hiring standards and completion of YMCA programspecifictraining.

Abilityto relate effectively to diverse groups of people from all social and economicsegments of the community.

Understandsthe YMCA is a public accommodation committed to inclusion and compliance withthe Americans with Disabilities Act (ADA).

Must be able to meet the Associationsbackground screening requirements.

Certificates/Licenses:Must have or be enrolled in state mandated training within 30 days ofemployment. Training must be completewithin the first 60 days of employment.Florida Director Credential preferred.CPR/AED and First Aid required within the first 90 days ofemployment. Must meet YMCA driving criteria.

Skills: Must be ableto supervise coach and manage staff.Must be able to supervise and instruct large groups of children. Knowledge of sports and childrensprogramming preferred. Must be extremelyorganized task oriented flexible able to work under pressure make assigneddeadlines and able to communicate effectively.Must be knowledgeable in YMCA software programs and able to utilize theGoogle Drive.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands describedhere are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions.

Theemployee needs sufficient strength agility and mobility to perform essentialfunctions and to safely supervise program activities.

Whileperforming the duties of this job the employee is regularly required to use acomputer for extended periods of time and be able to communicate using acomputer and phone/smart device.

Theemployee frequently is required to sit and reach and must be able to movearound the work environment.

Theemployee must occasionally lift and/or move up to 10 pounds.

Specificvision abilities required by this job include close vision distance visionand the ability to adjust.

Thenoise level in the work environment is usually moderate.

Onsiteattendance is required for this position.

TRAININGREQUIREMENTS: (complete within 30 days of hire)

Completion of YMCA Child Sexual AbusePrevention and Appropriate Touch classes

Completion of the YMCAs Blood BornePathogens training

Completionof the YMCAs Social Media & Digital Communications class

Completionof the YMCAs Safe Lifting training

Completionof the YMCAs Working with Program Volunteers class

Completionof CPR First Aid and AED training

Additionaltraining classes as required for this position to meet YMCA quality standards.

This is a year round full time position.

Benefit eligibility after 90 days of employment.

Benefits:

• Health insurance including vision and dental
• Paid vacation holidays and PTO accrual time
• Retirement Plan
• YMCA Membership/gym membership
• Employee discounts including childcare