2024-25 CE Summer High School Registrar I - Session I II - Community Education

CE Summer High School Registrar I Session I & II Community Education

Location: HorizonHigh School

Temporary/Timesheet position 5 hours/day

Monday Friday 7:30 a.m. 12:30 p.m.

Grade 14 $15.63/hour

Session Dates

Session I & II:5/27/25 7/3/25 (additional training/set up day of 5/23/25 required)

**Internal Applicants Only**

Purpose Statement

The job of Summer High School Registrar I is done for the purpose/s of assisting with registering of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and when time permits providing general clerical support to site administrators.

This job reports to School Administration.

Essential Functions

Assists administrator in developing the master class schedule for the purpose of ensuring student course and class size requirements are accurate.

Informs appropriate personnel of possible student course deficiencies and retentions (e.g. administrators counselors etc. for the purpose of assisting in addressing student course requirements.

Interprets and inputs pertinent information from transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.

Maintains a variety of manual and electronic documents files and records (e.g. grades transcripts student information balanced classes within negotiated limits budget control for M & O account uptodate computer records on each student etc. for the purpose of providing uptodate information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Performs enrollment and withdrawal activities for the purpose of complying with established requirements.

Prepares documents and reports (e.g. report cards reconciled daily enrollment information class schedules student data reports honor rolls certificates etc. for the purpose of communicating information to other parties and/or agencies.

Processes a variety of documents and materials (e.g. withdrawals records requests letters of residency grade changes etc. for the purpose of providing required information in response to requests from students other districts colleges/universities and/or government agencies.

Responds to questions from a variety of internal and external sources (e.g. staff other educational institutions the public parents students etc. for the purpose of providing information and/or direction.

Supervises students (e.g. student aides student traffic isolated students etc. for the purpose of ensuring activities are conducted in compliance with the program objectives and in a safe and positive learning environment.

Verifies studentrelated data (e.g. grades information etc. for the purpose of ensuring the accuracy of the student records.

Other Functions

Performs other related duties as assigned (e.g. general clerical duties answer telephones backup Administrative Assistant etc. for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skillbased competencies required to satisfactorily perform the functions of the job include:operating standard office equipment including software and preparing and maintaining accurate records; customer service; screening telephone calls; using pertinent software applications.

KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and understand complex multistep written and oral instructions. Specific knowledgebased competencies required to satisfactorily perform the functions of the job include: codes regulations & laws related to student enrollment graduation and transfer; business telephone etiquette; codes/laws/rules/regulations/policies; office practices; recordkeeping and record retention practices.

ABILITY is required to schedule activities meetings and/or events; gather collate and/or classify data; and use basic jobrelated equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific jobrelated equipment. Problemsolving is required to identify issues and create action plans. Problemsolving with data requires independent interpretation of guidelines; and problemsolving with equipment is limited. Specific abilitybased competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities; working under minimal supervision;working within time constraints; ability to read write and communicate clearly in English.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading guiding and/or coordinating others; utilization of some resources from other work units may be required to perform the jobs functions. There is a continual opportunity to have some impact on the organizations services.

Work Environment

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling some stooping kneeling crouching and/or crawling and significant fine finger dexterity. Generally the job requires 85 sitting 10 walking and 5 standing. The job is performed in a generally hazardfree environment.

Required Testing Certificates and Licenses

PreEmployment Proficiency Tests:

Spelling Mathematics Filing and

Typing

Continuing Educ./Training

Clearances

Criminal Background Clearance