Sales and Office Administrator
Sales and Office Administrator
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Job Description
Is this you Are you an experienced Administrative Professional with an eye for detail and an enthusiasm for getting things done efficiently Do you tell people that youre the glue that holds things together Are you friendly calm under pressure and ready to support a sales team in the fastpaced nonstop world of IT Come work for a dynamic and growing technology company where a focus on people and results creates a fun work environment with excellent benefits and perks!
Who are we So glad you asked! Opti9 is a top hybrid cloud solutions provider. Were committed to delivering industryleading solutions to our customers based on their unique business needs. For those looking to the public cloud were an AWS Advanced Consulting Partner and Certified Solution Provider focused on migration optimization transformation and cloudfirst application consulting. We also specialize in managed cloud backup and disaster recovery.
We have a fun casual culture that embraces fresh ideas and innovation. Were customerdriven and are looking for authentic and accountable team players to collaborate with us to reach our goals.
What would you do
Whether its taking care of vendor requests processing orders data entry greeting office visitors or restocking supplies our Sales and Office Administrator is the one crossing the Ts and dotting the Is to ensure nothing is overlooked. The person in this role will need to be a masterful problemsolver and an organizational force able to prioritize multiple tasks throughout the day.
Experience supporting multiple sales executives is essential as youll be taking on a broad span of responsibilities in this role. Additionally the ideal candidate will have experience with Salesforce and will be superb at building relationships with our team.
Primary Responsibilities:
Work in conjunction with our US team to maintain accurate sales data in Salesforce and Kissflow
Process vendor requests prepare quotes for sales opportunities
Assist with order placement tracking and coordination with vendors
Manage shipping and receiving logistics ensuring timely deliveries
Support the renewals process to include data gathering and documentation
Be a proficient helpful and positive presence at the office
Answer the main phone line and direct calls appropriately
Create great first impressions to all our customers and guests
Sort incoming and prepare outgoing mail and deliveries
Organize order and stock supplies in kitchen bathroom conference rooms etc.
Adhere to budget when ordering supplies catering pantry items for office
Assist with meeting preparation including setup tear down clean up
Handle all office equipment maintenance and service requests
Review edit and format drafts and finalized materials ensuring completeness accuracy compliance with policies and procedure and appropriate English usage including grammar punctuation and spelling
Ideal candidates will have:
2 years of experience in an administrative or sales support role
In depth knowledge of Microsoft Office 365
Proficiency in Salesforce and Kissflow
Strong calendar management skills including the coordination of complex executive meetings and scheduling across numerous contacts
Knowhow to coordinate several tasks/projects at once and pivot priorities easily
Capability of managing their workload and prioritizing tasks
Outstanding communication problem solving and organization skills
Dedication and selfmotivation
Computer proficiency and ability to navigate through various webbased platforms with limited guidance
Experience responding quickly to requests and adjusting schedules on the fly to accommodate executive needs
An enthusiastic and friendly personality with exceptional customer service skills
The ability to identify problems and find creative solutions
This is not a remote position; applicants must be willing to work on location in our Ottawa office
What do you get from us
PTO
Medical/Dental/Vision Insurance
Retirement plan with company match
Casual atmosphere
Recognition Programs
EAP benefits
Group Volunteer Opportunities
Healthy Rewards Program
A great place to spend most of your time!
Opti9 provides equal employment opportunities to all employees and applicants for employment without regard to race color ancestry national origin gender sexual orientation marital status religion age disability gender identity results of genetic testing service in the military or any other legally protected characteristic.
Required Experience:
Senior IC
Employment Type
Full-Time
