Administrative Program Manager 1
Administrative Program Manager 1
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$ 3345 - 6566
1 Vacancy
Job Description
Supplemental Information
This position may be filled as a job appointment or as a probational appointment. Job appointments may last up to 4 years & may be converted to a probational appointment.
The ideal candidate will possess the following competencies:- Driving Results: The ability to identify important goals and work to achieve them.
- Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant
information and in accordance with established standards. - Thinking Critically: The ability to objectively question analyze interpret and evaluate information to form a
conclusion.
- Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and
your organization. - Leading Effective Teams: The ability to guide and motivate a team to create plan for and achieve goals.
- Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the
organization. - Training Others: The ability to facilitate the acquisition of workrelated knowledge and skills in an effort to
improve employee performance.
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
**Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.**
For further information about this vacancy contact: Leigh Conway
Minimum Qualifications
- MINIMUM QUALIFICATIONS:
Three years of experience in administrative services; OR
Six years of fulltime work experience in any field; OR
A bachelors degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of fulltime work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts
- FUNCTION OF WORK:To manage administrative program areas and support functions for an organizational section region division or office.LEVEL OF WORK:Supervisor.SUPERVISION RECEIVED:General from an administrator or manager of a higherlevel.SUPERVISION EXERCISED:Direct over 2 or more lowerlevel positions.LOCATION OF WORK:May be used by all agencies.JOB DISTINCTIONS:Administrative Program Manager jobs within this job series differ by a combination of organizational hierarchy independence complexity and scope.Administrative Program Manager 1 positions differ from those allocated to the job of Administrative Program Director 1 by the absence of directing administrative programs and support functions and by the supervision exercised.
Examples of Work
Administration and Maintenance of Operations
Building Grounds and Equipment Maintenance: Ensure building and grounds for Lake Charles Behavioral Health Clinic an area comprised of approximately 14.500 square feet is kept in good condition by coordinating the inspection and equipment upkeep maintenance for HVAC boiler and cooling tower maintenance and securing needed janitorial and yard supplies using established purchasing guidelines. Involve District Administration on complex problems.
Property Control: Assist in the management of property control for Lake Charles Behavioral Health Clinic. Direct the tagging of all property received ensuring district guideline are met. Assist with annual certification. Conduct internal audit of property for the Lake Charles Behavioral Health Clinic according to district guidelines. Direct LCBHC regarding property control rules and regulations.
Vehicle Management: Monitor the utilization of threestate vehicles make assignment decisions and assist with the utilization and/or repairs. Have minimum preventive maintenance performed at appropriate intervals and submit proper reports; ensure the Office of Risk Management procedures have been followed when an accident occurs.
Environment of Care/ Loss Prevention Representative: As Loss Prevention Representative for LCBHC collaborates with District Loss Prevention Coordinator and The Office of Risk Management including evaluating loss prevention performance conducting required safety audits/drills. implementing required ORM guidelines. Implements corrective action as necessary and collaborates with ImCals Safety Officer regarding compliance standards. Monitor outside building cameras as needed and report any findings to upper management. Key Control monitor maintain accurate reports of staff holding keys to the building offices sheds etc. Monitor and distribute building Atrium access codes to staff.
Clinic Operations: Oversee clinic support staff and backup clinic support functions so as to promote a smooth flow of clinic processes including reception scheduling screening referrals medical records insurance verifications fee determinations phone communications and patient flow through the clinic. Maintain accurate reports of active clients removing codes immediately as staff are no longer employed at ImCal.
Supervision
Directly supervise one Administrative Supervisor 2 two Administrative Coordinator 4s one Administrative Coordinator 3 and four administrative contract workers; assure that policies and procedures are followedaccordingly. Coordinate and direct staff to appropriate job assignments and monitor for completion; conduct supervisory meetings; identify staff development needs; assess training needs and ensure training is received on an ongoing basis. Approve leave; conduct planning sessions and yearly job evaluations using the annual Performance Evaluation System process. Administer if necessary disciplinary actions in accordance with Civil Service rules and regulations. Provide coverage new hire/annual training and support for all administrative support staff in the district. Participate in various committees as needed.
Purchasing
Submit purchase requisitions to BH division director; work with district purchasing agent to obtain necessary items for clinic operation. Receive verify invoice and direct storage of supplies services and equipment for LCBHC. Determine needs from all departments for equipment services and supplies. Direct and create requisitions of needed supplies equipment and services and all P Card purchases by entering requisitions into Works using guides and rules applicable to state purchasing. Direct receipt acceptance/payment of equipment and supplies by checking orders to insure correct items are received as well as the amount ordered is correct according to the packing slip: track pending orders; and direct the storage/use of supplies and equipment.Review and approve invoices from accounts payable monthly.
Assistant to the Clinic Manager
Report to and discuss with LCBHC Clinic Manager any problems related to supervisees job duties. Ensure clinic manager is informed of client and clinic issues which could impact the provision of services. Gather data for reports as requested. Assist clinic manager in the recruiting interviewing and hiring of clinical staff. Determine needs for support personnel contractual services equipment. and supplies. Assist with the monitoring of clinic contractual services by reconciling monthly invoices. Assure staff compliance with policies procedures rules legal and ethical standards.
Participate as needed in various committee meetings perform related duties as assigned by supervisor or other managerial level staff at the direction of Appointing Authority.
Access Unit Management
Provides direct supervision over the Administrative Supervisor of the Access Unit. Manages the policies and procedures to ensure screenings and admissions are completed accurately and timely for appropriate routing.
Medicaid Application Management
Provides direct supervision over the Medicaid Application Specialist. Manages the policies and procedures to ensure Medicaid applications are completed accurately and timely for appropriate routing.
Required Experience:
Manager
Employment Type
Full Time
