Accounts Payable Specialist
Accounts Payable Specialist
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Salary Not Disclosed
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Job Description
MRA Management Association is assisting one of their members in this search for an Accounts Payable Specialist.
Position Summary:Seeking an Accounts Payable Specialist position to join their team onsite in Germantown. The basic function of the AP Specialist is to provide the necessary planning direction and controls to ensure that all accounting responsibilities tasks and activities are kept up to date and in an accurate manner at all times. This will be accomplished through appropriate controls in coordination and supervision of work in the office. An Accounts Payable Specialist is there tomake sure all bills are paid in an efficient and timely manner. These financial specialists provide administrative and clerical support by processing verifying and reconciling invoices monitoring expenses and keeping a record of it all for tax purposes.Key Responsibilities:
- Managing accounts payable using accounting software (Vista) and other programs (ie. Excel)
- Handling accounts payable for separate entities and vendors
- Analyzing workflow processes
- Establishing and maintaining relationships with new and existing vendors
- Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
- Comparing purchase orders prices terms of payment and other charges
- Processing transactions and performing accounting duties such as account maintenance recording entries and reconciling books of accounts
- Sort AP Mail/Inbox and enter into Vista.
- Send through unapproved invoices to the appropriate person for approval. Code invoices to appropriate GL accounts and confirm Approvers Codes.
- Print Open Invoice Report and assist with prioritization.
- Pull invoices selected for payment. Print checks. Signature stamp sort and stuff checks.
- Create Check Run Excel file to manage Payment Process with daily cash reports.
- Upload Check Information into Positive Pay System on Bank Website.
- Perform all of the above tasks for Cash Disbursements made by manual checks.
- Proactively communicate with Vendors and answer inquiries.
- Send selected payments out daily and update cash reports.
- Forecast cash reports on upcoming due items and items that we may soon lose discount.
- Reconcile Vendor Statements and investigate disputes regarding alleged errors in checks.
- Enter noncash payments into Cash Management module to integrate with Accounting System.
- Manage Visa and other charge card procedures and payments.
- Prepare and distribute monthly Fuel Analysis Reports.
- Prepare and distribute 1099s at Year End.
- Accounts Receivable backup for credit card calls deposits and check scanner.
- Examine and verify all data pertinent to general and special accounts.
- Assist with the development of accounting procedures and financial analysis.
- Examination audit and classifying of detail affecting the posting of records. Post balance to special ledgers and prepare detailed statements.
- Check and verify miscellaneous statements and reports to data entry from original sources.
- Record keeping and payment of subcontractors. Ensure that we have certificates of insurance meeting minimum standards and W9 forms.
- Determining invoices to be costed out of AP.
- Filing entered unpaid invoices.
- Setting up new vendors with Certificate of Insurance / W9.
- Keep vendors Certificate of Insurances updated.
- Writing entering and adding to the bank manual checks.
- Preparing distributing coding and entering Visa statements.
- Coupon Runs (print or copy checks attach invoice to check create coupon Excel file upload check file to the bank).
- Review monthly vendor statements (missing invoices / finance charges).
- Handling vendor phone calls and emails.
- Maintain fuel analysis spreadsheet (EH Wolf BP Quick Fuel).
- Yearend vendor comparison.
- Assist AR/Billing/Accountant as needed with investigation problems.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Key Metrics:
- Ability to complete responsibilities timely and accurately.
- Proven ability to work in a team environment and liaise with external partners
- Excellent communication skills toward effective collaboration and client services.
- Exceptional ability to prepare project budgets financial forecasts and tax reports.
- Excellent numerical skills and keen eye for detail.
We Make it Easy
Founded in 1901 MRA is a nonprofit employer association that serves more than 4000 employers covering more than one million employees.
As one of the largest employer associations in the nation MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services information education and resources to help build successful workplaces and a powerful workforce.
We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company not an agency recruiter.
Required Experience:
Manager
Employment Type
Full-Time
