Assistant Residency Coordinator Emergency Medicine
Assistant Residency Coordinator Emergency Medicine
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Salary Not Disclosed
1 Vacancy
Job Description
Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world. We are also highlyranked by Castle Connolly Medical a healthcare rating company for consumers among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
UUP
Job Summary:
The Department of Emergency Medicine at SUNY Downstate Health Sciences University is seeking a fulltime Staff Assistant / Assistant Residency Coordinator.
The Assistant Residency Coordinator will support the administrative and operational activities of the Emergency Medicine Residency Program. This role will work closely with the Program Coordinator to ensure the smooth functioning of the residency program assisting with scheduling documentation communication and event planning.
Key Responsibilities:
- Administrative Support:
- Assist in the daytoday administrative operations of the residency program.
- Assist with all the required ACGME/RRC/GME/hospital maintenance paperwork and data entry.
- Maintain and update resident files records and databases.
- Monitor block academic schedule duty hours evaluations procedure log and scholarly profile of each resident.
- Biannual reporting of the milestones to the ACGME.
- Ensure compliance with accreditation requirements and institutional policies.
- Complete the required Annual Program Evaluation for submission to the GMEC.
- Assist with orientation proctoring intraining services examination credentialed and repayment of residents.
- Scheduling:
- Assist in preparing and maintaining resident schedules including rotations call schedules and educational activities.
- Coordinate and schedule meetings conferences and other educational events.
- Manage room reservations and logistical arrangements for meetings and events.
- Communication:
- Serve as a point of contact for residents faculty and staff regarding residency programrelated inquiries.
- Draft and distribute routine communications newsletters and announcements to residents and faculty.
- Maintain the residency programs online presence including website updates and social media postings.
- Documentation and Reporting:
- Assist in collecting organizing and submitting required documentation for accreditation and institutional reviews.
- Prepare and distribute reports surveys and evaluations as needed.
- Ensure accurate and timely documentation of resident evaluations milestones and progress.
- Event Planning:
- Assist in planning and coordinating residency program events such as orientation graduation recruitment and social activities.
- Manage event logistics including venue setup catering and audiovisual needs.
- Coordinate travel arrangements and reimbursements for residents and faculty attending conferences and offsite events.
- Resident Support:
- Provide administrative support to residents addressing their needs and concerns.
- Assist residents with credentialing licensure and other necessary documentation.
- Facilitate resident wellness initiatives and support services.
Required Qualifications:
- Bachelors Degree in a relevant field.
- Previous administrative work experience preferably in a healthcare or academic setting.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and database management.
- Ability to work independently and as part of a team.
- Strong interpersonal skills and the ability to interact effectively with residents faculty and staff.
- Knowledge of accreditation and regulatory requirements for residency programs is a plus.
- Or an equivalent combination of education work experience and training as it relates to the above qualifications.
Preferred Qualifications:
Work Schedule:
Variable Days; 9:00am to 5:00pm(FullTime)
Salary Grade/Rank:
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161 no State entity as defined by the Executive Order is permitted to ask or mandate in any form that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time please contact the Governors Office of Employee Relations ator via email at.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action equal opportunity employer and does not discriminate on the basis of race color national origin religion creed age disability sex gender identity or expression sexual orientation familial status pregnancy predisposing genetic characteristics military status domestic violence victim status criminal conviction and all other protected classes under federal or state laws.
Women minorities veterans individualswith disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please contactHuman Resources at
Required Experience:
IC
Employment Type
Full-Time
