Executive Assistant I
Executive Assistant I
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Salary Not Disclosed
1 Vacancy
Job Description
ENTEGRA is the global leader in UltraHigh Resolution (UHR) pipeline inline inspection technologies driving innovation in the realm of pipeline integrity. We are a dynamic and forwardthinking company driven by experienced and talented individuals advanced processes and cuttingedge technology. Our commitment is unwavering as we strive to revolutionize the landscape of inline inspection setting new standards for excellence.
Position Summary:
Entegra is looking for a wellorganized Executive Assistant to support the Director of Operations. This role will manage the administrative aspects of the function including but not limited to office administrative tasks expense reports vendor account(s) organization meeting schedule and logistics arrangements and business report creation and distribution.
This is an onsite role at our corporate location in the Park 100 area of Indianapolis.
Responsibilities:
Safety & Compliance Programs
- Drive and create a zeroharm work environment ensuring all HSE policies comply with regulatory customer and ENTEGRAs internal requirements.
Reporting
- Complete specific assignments that may require attendance at and documentation of meetings.
- Prepare memos reports spreadsheets and presentations which may require gathering data from various internal and/or external sources.
Compliance Systems Management
- Ability to use existing resources and thirdparty support to ensure customer compliance within supporting systems i.e. ISN Veriforce etc.
Administrative Duties
- Welcome visitors and identify the purpose of their visit before directing them to the appropriate department.
- Assist with office supplies dcor and company events.
- Organize meetings including scheduling sending reminders and organizing catering when necessary.
- Coordinate national and international travel arrangements and compile expense reports for submission according to travel policy.
- Procurement of company materials in department merchandise employee rewards etc.
- Entrepreneurial Operating System support including knowledge of toolbox and ability to support meeting facilitation.
- Ability to effectively document meeting minutes including capturing key discussions decisions and action items.
Operational Excellence: Actively participate in continuous improvement initiatives consistently working towards the achievement of individual and team goals.
Additional Duties: Perform all other duties as assigned.
- High School degree required; college degree preferred.
- 3 5 years of experience in an Executive Assistant role or equivalent education.
- Completion of Entegra Executive Assistant Level I competency assessment.
- Microsoft Office proficiency.
- Demonstrated ability to maintain confidentiality of sensitive information.
- Integrity and trustworthiness.
- Detailorientated and able to multitask.
- Ability to work individually or in a team setting.
- Able to troubleshoot and problemsolve.
- Good time management skills.
- Ability to communicate in verbal and written forms effectively and professionally.
- Demonstrates a commitment to integrating the ENTEGRA Core Values into daily work and life. Be Innovative. Be Devoted. Be Honest. Be Accountable. Be Genuine. Be Industrious. Be Stewards. Be Excellent.
Employment Details:
- Work Location: Indianapolis IN 46278 USA Global Headquarters
- Department: GA Admin
- Workplace Type: Onsite
- Job Type: Regular Full Time
Benefits:
- Medical Dental and Vision Insurance
- Health Savings Account (HSA)
- 401(k) & Company match
- Paid Vacation & Holidays
- Life & Disability Insurance
- Employee Assistance Program
- Professional Development Opportunities
Entegra is an Equal Opportunity Employer
ENTEGRA is committed to a diverse and inclusive workplace. ENTEGRA is an Equal Opportunity Employer and does not discriminate on the basis of race color religion national origin age sexual orientation sex (including pregnancy) gender gender identity protected veteran status disability status citizenship genetic information or any other legally protected status. If you require assistance or would like to request an accommodation related to the application process due to a disability you may contact us at
Employment Type
Full-Time
