Administrative Systems Analyst

DePauw University is an Equal Employment Opportunity Employer: Women members of underrepresented groups and persons with disabilities are encouraged to apply. Position will remain open until filled.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Business Process Support:

• Provide functional area support for administrative systems; including but not limited to Workday HCM Finance and Student building access control systems and meal swipe systems.
• Assist in the development of user documentation and training materials for end users.
• Monitor system performance and generate reports on system usage and access trends.
• Conduct timely troubleshooting and resolution of production data and software problems.

• System Administration and Integration:

• Configure maintain and support various administrative systems ensuring integration with related databases and applications working with crossfunctional teams to ensure continuity.
• Administer door access and meal swipe systems (CBord or Salto) ensuring reliable and secure operation. Coordinate with campus facilities and dining services teams to manage related system configurations user access and issue resolution.
• Perform or assist with user account creation and maintenance.
• Work with other campus staff to develop scripts and automate processes to improve system efficiency and reduce manual administrative tasks.

• Continuous Improvement:

• Stay current with emerging technologies and practices in system administration security systems and automation.
• Make recommendations for process improvements and enhancements to existing systems and workflows.
• Participate actively with the Administrative Information Systems team including staff meetings development activities and project work.

Other related duties as assigned by the position supervisor.

POSITION QUALIFICATIONS

Competency Statement(s)

Accountability Ability to accept responsibility and account for his/her actions.

Analytical Skills Ability to use thinking and reasoning to solve a problem.

Autonomy Ability to work independently with minimal supervision.

Communication Oral Ability to communicate effectively with others using the spoken word.

Communication Written Ability to communicate in writing clearly and concisely.

Conceptual Thinking Ability to think in terms of abstract ideas.

Diversity Oriented Commitment to valuing a variety of different experiences encouraging input and collaboration from campus stakeholders including being mindful of experiences related but not limited to: age gender race ethnicity religion socioeconomic status LGBTQ and/or job type.

Problem Solving Ability to find a solution for or to deal proactively with workrelated problems.

Project Management Ability to organize and direct a project to completion.

Relationship Building Ability to effectively build relationships with customers and coworkers.

Systems Analysis Ability to determine how a system should work and how changes in conditions operations and the environment will affect outcomes.

Tactful Ability to show consideration for and maintain good relations with others. Technical Aptitude Ability to comprehend complex technical topics and specialized information.

Training Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.

SKILLS ABILITIES

Education: Associates degree in computer science or related field preferred; substantial career experience can be substituted for a degree.

Experience: Minimum of three 3 years current related experience required.

Computer Skills

Ability to define and analyze business requirements and functional systems design.

Ability to learn and configure administrative information systems.

• Experience with Workday administration or development (or other commercial ERP platforms) is preferred
• Experience with door access systems (e.g. CBORD CSGold Salto) is preferred.

Ability to train end users in the use of administrative information systems.

Experience working with relational database management systems preferred working knowledge of SQL as well as the ability to modify and troubleshoot SQL statements.

Ability to develop specialized reports.

Proficiency in the use of common office productivity tools (e.g. Microsoft Office Google) Excel experience preferred.

Software development experience preferred.

Certificates Licenses

Other Requirements

Prior work experience in a higher education setting preferred.

Project management experience preferred.

• Excellent written and oral communication skills.

Flexible and open to new opportunities in response to constantly changing technical environment and associated support requirements.Ability to work independently as well as in a team setting

Ability to maintain a high level of confidentiality.

Communication/Language: Strong: Ability to read analyze and interpret common scientific and technical journals financial reports and legal documents. Ability to respond to common inquiries or complaints from customers regulatory agencies or members of the business community.

Math Ability: Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.


PHYSICAL DEMANDS

Physical Demands Lift/Carry
Stand O (Occasionally)
Walk O (Occasionally)
Sit C (Constantly)
Handling / Fingering F (Frequently)
Reach Outward O (Occasionally)
Reach Above Shoulder O (Occasionally)
Climb O (Occasionally)
Crawl O (Occasionally)
Squat or Kneel O (Occasionally)
Bend O (Occasionally)
Speak F (Frequently)
10 lbs or less O (Occasionally)
1120 lbs O (Occasionally)
2150 lbs O (Occasionally)
51100 lbs N (Not Applicable)
Over 100 lbs N (Not Applicable)

Push/Pull
12 lbs or less O (Occasionally)
1325 lbs O (Occasionally)
2640 lbs O (Occasionally)
41100 lbs N (Not Applicable)


N (Not Applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33 of the time 0 2.5 hrs/day)
F (Frequently) Occupation requires this activity from 33 66 of the time 2.5 5.5 hrs/day)
C (Constantly) Occupation requires this activity more than 66 of the time 5.5 hrs/day)

Other Physical Requirements
Vision (Near Distance Peripheral Depth Perception)
Hearing (Auditory perception or audition)

WORK ENVIRONMENT
Normal office work environment

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant intellectual and creative lives for students and for ourselves. Principles of collaboration respect for each other diversity freedom of expression accountability and service guide the daily decisions and interactions across campus.

DePauw University in affirmation of its commitment to excellence endeavors to provide equal opportunity for all individuals in its hiring promotion compensation and admission procedures. Institutional decisions regarding hiring promotion compensation and admission will be based upon a persons qualifications and/or performance without regard to race color creed religion national origin sexual orientation disability age gender gender identity or gender expression except where religion gender or national origin is a bona fide occupational qualification.

DePauw Universitys goals and commitments are best served if the institution reflects the diversity of our society; hence DePauw seeks diversity in all areas and levels of employment and abides by all local state and federal regulations concerning equal employment opportunities. The University admits hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical dental and vision insurance. Basic Life insurance Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents.Additionalvoluntary benefitsTuition Remission and Exchange as well as Relocation Allowance are also employee benefits. Seethe Benefits Hub.

All employees may participate in the retirement savings plan as well as employee discounts and access to University resources.

At DePauw we recognize that our employees need to balance work and home. Please refer to University Policies forVacation TimePersonal Time(hourly)andSick Timepolicies in theEmployee Handbookfor more information on these and other benefits. When you need support theCigna Employee Assistancebenefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park including walking and biking trails
• Personal duplicating and printing discounts

EEO is the law. Click here for more information.