Administrative Assistant
Administrative Assistant
Posted on :
10-04-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 42434 - 63651
Vacancy
1 Vacancy
Posted on :
10-04-2025
Job Description
Benefits:
- Individual Membership to Flex Rex
- Family Membership to CRC and Field House
- Competitive salary
- Dental insurance
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
- Wellness resources
**This position will be posted until April 4th 2025**
Position Summary
Position Summary
This position is responsible for coordinating all essential office administration providing highlevel administrative support and assisting with project processes from planning through delivery. Assists with administrative tasks to support Executive Director Board of Directors Recreation Foundation professional staff and special committees by preparing agendas meeting notes and project summaries and common office and support tasks. Serves as the Designated Election Official of the District. This individual will serve as a liaison between the public staff and other stakeholders managing schedules and correspondences preparing reports and handling sensitive information with discretion.
Essential Duties and Responsibilities
The following are examples of primary duties assigned to this position. Other related duties may be assigned.
Administrative/Office Support:
- Provide administrative executivelevel administrative support to the Executive Director executive team and serve to connect other MRD supervisors staff and the public.
- Provide support to the Executive Director and executive team including research spreadsheets data manipulation preparation and administration of documents presentations department meetings and events.
- Produce and distribute correspondence documents and aid in communication among staff and the public.
- Assisting MRD staff in maintaining office calendars scheduling meetings reserving meeting rooms and assisting with reservations.
- Serve as a point of contact for the public answering questions providing information and resolving complaints.
- Organizes and maintains office electronic and manual filing systems.
- Maintains office inventory system and purchases and distributes office supplies and equipment.
- Cocoordinates staff celebrations and recognition activities.
- Arranges and delivers hospitality for meetings trainings and special events.
- Contributes to an environment of continuous quality improvement and recommends efficiency improvements for office and administrative operations.
- Maintain confidential and sensitive sensitive information.
- Maintain knowledge of MRDs policies procedures marketing and publication materials.
- Maintain and administer contracts.
Designated Election Official (DEO):
- Serve as the Districts Designated Election Official effectively managing the Districts elections.
- Oversee all aspects of the special district election including ensuring compliance with local state and federal election laws.
- Administer and coordinate both regular and special noncoordinated elections.
- Maintain accurate and secure records of the election process including ballots voter logs and financial records associated with the election.
MRD Board and MRF Board Support:
- Assist the executive team in coordinating reviewing maintaining and publishing materials related to the Board of Directors and MRF activities including arranging meeting logistics activities and events and creating and maintaining records.
- Assist the Executive Director in preparing and maintaining all Board documents.
- Provide support to the MRF and liaison staff collaborating on research spreadsheets data manipulation and preparation and administration of documents presentations meetings and events.
Position Competencies
- Organizational skills and the ability to manage schedules files and documents efficiently; proficiency in organizing meetings events and travel arrangements.
- Time management and the ability to prioritize tasks effectively meet deadlines and manage multiple assignments concurrently.
- Strong written and verbal communication abilities including drafting reports emails and memos.
- Proficiency in managing databases tracking projects and maintaining detailed records.
- Attention to detail by ensuring accuracy in all aspects of administrative support including paperwork scheduling and reporting.
- Familiarity with software such as Microsoft Office Suite (Word Excel PowerPoint) Google email and scheduling tools. Some roles may require knowledge of specialized software for parks and recreation management.
- Ability to adjust to shifting priorities and manage new tasks or changes in the work environment.
- Ability to identify and resolve administrative or operational issues quickly and effectively.
- Make informed decisions about administrative and procedural tasks often in the absence of direct supervision.
- Maintain confidentiality on sensitive information such as personnel matters financial records or strategic plans.
- Maintain a positive outlook.
- Always uphold ethical standards and professionalism.
Work Environment
- Office and field environment indoor and outdoor recreation spaces travel from sitetosite and extensive public contact.
- Hours will include seasonal variations regularly requiring evenings weekends and holidays.
- Required to utilize a personal vehicle with mileage reimbursement provided by MRD.
- Required to have a personal cell phone with part of the monthly service cost covered by MRD.
Physical demands
- Primary functions may require maintaining the physical condition necessary for walking standing or sitting for prolonged periods. This position will also require moderate to heavy lifting on occasion and work in indoor and outdoor facilities.
Travel required
- While performing the duties of the job the employee is frequently required to attend a variety of meetings activities and events held at all MRD locations. Efficient and effective transportation to and from all MRD facilities is required.
Required education and experience
- A Bachelors degree from an accredited college or university with major coursework in administration management or marketing.
Or
- A minimum of three 3 years experience of administrative support.
Or
- A combination of education and experience which demonstrates the knowledge skills and abilities to perform the duties of this position.
License and Certification
- A valid drivers license
- The possession of or ability to obtain CPR/AED and First Aid Certificate
Benefits Included
Comprehensive health dental vision and life insurance benefits. PERA employer and 401K contribution options. Paid time off (PTO) in addition to 10 paid holidays and a family membership to the Community Recreation Center.
Compensation: $42434.56 $63651.84 per year
FUNdamentally improving lives by building community in fun engaging ways and by providing excellent parks and recreation facilities activities and services.
Employment Type
Full-Time
Key Skills
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