Administrative Associate III National Center for Infrastructure Transformation - NCIT
Administrative Associate III National Center for Infrastructure Transformation - NCIT
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1 Vacancy
Job Description
Job Title
Administrative Associate III (National Center for Infrastructure Transformation NCIT)Agency
Prairie View A&M UniversityDepartment
Department of Civil EngineeringProposed Minimum Salary
$12.07 hourlyJob Location
Prairie View TexasJob Type
StaffJob Description
This positions under general supervision provides complex administrative support work to the newly awarded National Center for Infrastructure Transformation (NCIT).
This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.
This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.
Responsibilities:
Provide excellent professional customer service to students faculty staff and the public. Performs word processing desktop publishing presentation and data management activities and assists staff with the use of these applications.Composes correspondence reports publications and presentations including editing and proofreading. Creates and maintains spreadsheets and databases.Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures services or programs. Applies interprets and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Maintains a variety of fiscal and administrative records. Posts information to the Center records and modifies forms or records. Verifies processes and reviews forms reports and other documents.Arrange for meetings appointments conferences and travel. May set up meetings seminars and other dedicated events to include facilities equipment and food.Take minutes and prepare documents for scheduled meetings.
Implement inventory controls and maintain office supplies equipment and forms. Maintains office reference materials including online office materials.May perform mail services. May deliver pick up or receive cash payments documents supplies equipment or materials.
Prepare appropriate hiring forms for staff and students. Prepare and manage Workday Payroll and Time & Effort actions regarding staff and students. May coordinate activities and assign work to student hourly assistants and support staff. May participate in the interviewing process training and supervision of student hourly assistants and various staff personnel. Assist in the evaluation procedures including collecting data and preparing monthly and annual reports. Prepare office paperwork related to hiring payroll travel authorization travel reimbursements purchases compiling monthly procard report etc.
Recommend and implement office procedures to improve current office practices.Participate in staff development training workshops and courses to improve skills.
Perform other duties as assigned.
Required Education & Experience:
High school diploma or equivalent.
Three years of related experience.
Required Knowledge Skills & Abilities:
Strong knowledge and demonstration of skills with word processing spreadsheet and database applications.
Ability to multitask and work cooperatively with others.
Strong demonstration of verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong demonstration of interpersonal and organizational skills.
Physical Requirements:
- Ability to perform standard office functions.
- Ability to frequently communicate with other individuals within the workplace.
- Ability to constantly operate a computer and other office productivity machinery.
Preferred Qualifications:
Bachelors degree in a transportation related major/discipline.
Over three years of experience working as an office administrator supporting either a public private or educational entity.
Other Requirements:
- This position may occasionally require working outside of regular business hours including evenings or weekends to meet project deadlines support timesensitive initiatives or respond to urgent matters. Flexibility and adaptability are essential.
Job Posting Close Date:
Until Filled
Required Attachments:
Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed HigherEdJobs etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above ator should you need assistance with the online application process.
Background Check Requirements:
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
