Records Associate - Mon - Fri 8am-5pm
Records Associate - Mon - Fri 8am-5pm
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Job Description
Pay: $19.00 $20.00/hour
Benefits:
- Various health insurance options & wellness plans (Medical Dental Vision Prescription Drug)
- 401k Retirement Savings Plan Including Employer Match
- Paid Time Off (PTO)
- Life Insurance
- Paid Parental Leave
- Shortterm & Longterm Disability
- Healthcare & Dependent Care Flexible Spending Accounts
- Domestic Partner Coverage
- Commuter Benefits
- Legal Assistance
- Employee Assistance Program (EAP)
- Additional Employee Perks and Discounts
The Records Associate is responsible for delivering exceptional customer service to our clients in Records services including but not limited to file and database maintenance fulfilling client record requests and general records and office duties as needed.
Job duties
- * denotes an essential function)
- *Perform records services work according to established policies and procedures
- *Assess job requests identify correct process needed to create and manage records files and ensure appropriate completion throughout task lifecycle
- *Use established standards and formats to create new records files conduct data entry into records management database prepare records and records boxes for offsite storage as necessary
- *Locate and retrieve records files liaise with storage vendors when needed
- *Adhere to record and document retention policies including following up on the proper return collect and refiling of records
- *Use customer service skills to maintain and enhance customer relationships or otherwise complete records requests to client satisfaction
- *Demonstrate intermediate use of equipment/technology/software and hardware necessary to perform job functions
- *Utilize appropriate logs and/or tracking software for all assigned work
- *Prioritize workflow requests and meet contracted deadlines for accepting completing and delivering all work
- *Communicate with peers supervisor or client on job or deadline issues
- Handle sensitive and/or confidential documents and information
- May perform Quality Assurance on work of others
- May train new staff members
- Interact with clients in person over the phone or electronically
- Adhere to Williams Lea policies in addition to client site policies
- Use equipment and supplies in a costefficient manner
- Troubleshoot basic equipment problems
- Assist Office Services or peer teams in other service lines as needed
- Complete other tasks and assignments as assigned by management
- Be able to lift upto 50 lbs. on a regular basis including but not limited to pushing carts of files and lifting boxes of files
Job qualifications
- Highschool diploma or equivalent required. Higher level education preferred or equivalent work experience
- Minimum 2 years experience preferably in a legal banking or large corporate environment
- Legal records services recordkeeping records management experience
- Intermediate skill in the use of MS Office software (Word Excel)
- Knowledge of software programs for legal records services records management or recordkeeping preferred
- Knowledge of a legal timekeeping or job tracking system is preferred
- Ability to work in a fastpaced team environment working both independently and collaboratively
- Ability to prioritize work balance projects and meet deadlines in a timely manner
- Attention to detail with good organizational skills and emphasis on accuracy and quality even with high volume of repetitive tasks
- Ability to handle sensitive and/or confidential documents and information
- Ability to make decisions that conform to business needs and policy
- Good problemsolving skills with the ability and understanding of when to escalate a problem to a supervisory level.
- Good written and verbal communication skills including professional telephone and email etiquette
- Must be selfmotivated with positive cando attitude
- Proven customer service skills are required to create maintain and enhance customer relationships
- Must be able to interact effectively with multifunctional and diverse backgrounds
Working conditions
- Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site
- Ability to work overtime as needed
- Work is performed in a professional work environment
- Professional attire required
- Hazards include working with office machines (computers peripherals copiers faxes scanners bindery equipment paper cutters paper toner) and cleaning supplies
- Must be able to work standing up all or most of the time
Who we are: In a rapidly changing world the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5200 talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
Were always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century we continue helping businesses thrive in a future driven by digitization and virtualization.
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race color creed religion national origin alienage or citizenship status age sex sexual orientation gender identity of expression marital or domestic/civil partnership status disability veteran status genetic information or any other basis protected by law.
Williams Lea is a drugfree workplace and performs preemployment substance abuse testing.
#piq
Required Experience:
IC
Employment Type
Full-Time
