Secretary - Secretary II - Building Secretary Moses Lake High School
Secretary - Secretary II - Building Secretary Moses Lake High School
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Salary Not Disclosed
1 Vacancy
Job Description
TERMS OF EMPLOYMENT
POSITION POSTING
SECRETARY II Building Secretary
Red Rover Staff/Substitute Specialist
Moses Lake High School
8 hours per day/210 workdays (plus holidays when eligible)
Shift Time: 6:30 am3:00 pm approx.
Salary Range per PSE Contract
REPORTS TO:School Principal
POSITION OVERVIEW
This position performs a broad range of secretarial clerical and bookkeeping duties exercising independent judgment within established methods practices and procedures. This role serves as the High School Building Secretary and Administrator of the Absence Management System/Staff Substitute Process.
ESSENTIAL JOB FUNCTIONS
- Absence Management & Scheduling
- Monitor the Absence Management System to track staff absences and ensure daily coverage.
- Schedule appointments and maintain calendars for assigned staff.
- Coordinate and prepare materials for major activities such as registration and graduation.
- Office Administration & Communication
- Format type edit and proofread correspondence memos forms reports and meeting minutes from handwritten drafts oral instructions or dictation. (Documents may be confidential.
- Organize and coordinate office operations including personnel budgeting and facilities making decisions within the scope of authority often in the supervisors absence.
- Develop office procedures and policies; establish and maintain recordkeeping systems.
- Maintain and update computer databases and spreadsheets.
- Establish and maintain a filing system for detailed records including updating transferring and purging files.
- Reception & Customer Service
- Consistently deliver outstanding customer service to ensure a positive experience for all visitors students parents and staff.
- Answer and route telephone calls; provide assistance and information to the public in person or by phone.
- Work cooperatively with the principal and staff to maintain a safe school and a supportive learning environment.
- Assist other secretaries by receiving and receipting monies and handling related tasks.
- Maintain and update inventories of supplies and equipment.
- Additional Responsibilities
- May supervise guide or train other clerical staff.
- May be required to work beyond regular hours for emergency issues or projects.
- If bilingual may be asked to assist with interpretation.
- Perform other related duties as assigned.
QUALIFICATIONS
- Strong office communication skills including the ability to interact professionally with staff students parents and the publiceven in highinterruption environments.
- Ability to work collaboratively with all staff in a positive cooperative and professional manner.
- Proficiency in office practices procedures and equipment.
- Understanding of general bookkeeping.
- Proficiency in operating standard office equipment.
- Strong skills in Microsoft Word Excel Skyward Citrix and other relevant computer applications.
- Ability to develop and maintain office procedures and recordkeeping systems.
- Ability to plan organize and coordinate office activities independently often in the supervisors absence.
- Strong data entry and typing skills.
- High level of accuracy and attention to detail.
- Ability to understand and follow verbal and written instructions policies and procedures.
- Commitment to maintaining confidentiality and understanding of relevant laws and policies.
- Maintain excellent attendance and punctuality.
- Prior high school secretarial experience preferred.
- Bilingual preferred.
TESTING REQUIREMENTS
- First aid card may be required for specific positions.
- Ability to successfully complete the following assessments: Typing (upper Moderately Effective to Highly Effective range) math grammar basic excel proofreading writing sample (optional) 10key test (optional) accounting (optional) tests.
- Current indistrict employees with five 5 or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.
NOTICE OF NONDISCRIMINATION
The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school districts Title IX Affirmative Action and Equal Opportunity officer Michelle Musso 1620 S Pioneer Way Moses Lake WA 98650 ; OR Section 504/ADA Coordinator Samantha Burgess 1620 S Pioneer Way Moses Lake WA 98837
Employment Type
Full-Time
