Grants Administrator Pulmonary and Critical Care Medicine Hybrid

Site: The Brigham and Womens Hospital Inc.

At Mass General Brigham we know it takes a surprising range of talented professionals to advance our missionfrom doctors nurses business people and tech experts to dedicated researchers and systems analysts. As a notforprofit organization Mass General Brigham is committed to supporting patient care research teaching and service to the community. We place great value on being a diverse equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore we invite and welcome applicants from traditionally underrepresented groups in healthcare people of color people with disabilities LGBTQ community and/or gender expansive first and secondgeneration immigrants veterans and people from different socioeconomic backgrounds to apply.

Job Summary

Reporting to the Administrative Director of the Division the Grant Administrator is responsible for the daytoday management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial analytical and administrative activities. This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration.

RESPONSIBILITIES: PreAward Responsibilities: Works with Principal Investigators support staff and collaborators to coordinate all compliance administrative and financial aspects of Reporting to the Administrative Director of the Division the Grant Administrator is responsible for the daytoday management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial analytical and administrative activities. This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration.

RESPONSIBILITIES:

PreAward Responsibilities:

Works with Principal Investigators support staff and collaborators to coordinate all compliance administrative and financial aspects of grant submissions; prepares form sets budget development budget justifications and JustinTime (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures as well as those of subcontracting institutions.

Ensures that grant submission implementation and reporting comply with all policies of the hospital sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance.

Performs budget development financial modeling/forecasting review fund statements resolve accounting problems/errors and functions as liaison to both institutional and external agencies including federal and nonfederal granting agencies and subcontracting institutions.

Assists the PIs with the development and submission of annual progress reports.



PostAward Responsibilities:

Responsible for grant specific postaward activities related to purchases consultants and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files.

Interacts with research administration to ensure compliance with all hospital government and funding agency policies and provides guidance on appropriate purchases and allocable charges.

Provides followup for financial expenditures ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management Accounts Payable Accounts Receivable Payroll and other relevant departments if necessary to resolve problems.

Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems including preparation of journal entries when needed.

Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds making sure all personnel have been removed and all expenditures are appropriate.

Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or underexpenditures. Provides recommendations for possible solutions.


Other Responsibilities:

Assist the Administrative Director with the Divisions annual budget development process.

Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel monthly or weekly.

Routinely reviews the Divisions space density and asset assessment with the Division Chief and Administrative Director

Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports future expenditure estimates variance reports and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.grant submissions; prepares form sets budget development budget justifications and JustinTime (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures as well as those of subcontracting institutions. Ensures that grant submission implementation and reporting comply with all policies of the hospital sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance. Performs budget development financial modeling/forecasting review fund statements resolve accounting problems/errors and functions as liaison to both institutional and external agencies including federal and nonfederal granting agencies and subcontracting institutions. Assists the PIs with the development and submission of annual progress reports. PostAward Responsibilities: Responsible for grant specific postaward activities related to purchases consultants and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files. Interacts with research administration to ensure compliance with all hospital government and funding agency policies and provides guidance on appropriate purchases and allocable charges. Provides followup for financial expenditures ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management Accounts Payable Accounts Receivable Payroll and other relevant departments if necessary to resolve problems. Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems including preparation of journal entries when needed. Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds making sure all personnel have been removed and all expenditures are appropriate. Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or underexpenditures. Provides recommendations for possible solutions. Other Responsibilities: Assist the Administrative Director with the Divisions annual budget development process. Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel monthly or weekly. Routinely reviews the Divisions space density and asset assessment with the Division Chief and Administrative Director Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports future expenditure estimates variance reports and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.

Qualifications:

Bachelors degree required SRA preferred but not required A minimum of 35 years of experience working on grants in an academic medicine or science setting.

Hybrid

75 Francis Street

40

Regular

Day (United States of America)

The Brigham and Womens Hospital Inc. is an Affirmative Action Employer. By embracing diverse skills perspectives and ideas we choose to lead. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment.

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