Facilities Coordinator
Facilities Coordinator
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USD 40000 - 42000
1 Vacancy
Job Description
HANAC Inc. originally founded by George Douris as the Hellenic American Neighborhood Action Committee is a New York Citybased multifaceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City.
We are seeking a dedicated and detailoriented Facilities Coordinator to join our team. The ideal candidate will oversee various aspects of property management security policies and building operations to ensure a safe and efficient environment.Essential Functions and Responsibilities:
- Update Fire Safety and Security Guard policy and procedure manuals.
- Assist in tracking and implementing security policies and procedures.
- Ensure all necessary signage for security and fire safety is posted in buildings.
- Issue and manage signs for properties including no public smoking no ebike storage lithium battery charging restrictions fire safety routes and more.
- Improve key security measures for apartments and community areas.
- Communicate updated policies and procedures to staff including new hires.
- Foster a strong communication environment among staff.
- Manage building inventory office supplies and materials.
- Conduct building site visits to ensure compliance with safety procedures and proper signage.
- Coordinate facilities activities work direction and support systems.
- Provide administrative support to security staff.
- Manage Yardi tenant charges and work orders and maintain accurate records.
- Collect and compile weekly and monthly facilities and building operations reports.
- Oversee security guard schedules and ensure adequate coverage.
- Maintain organized security guard files and information.
- Represent the security department in meetings to facilitate communication.
- Process payroll summaries for security and maintenance staff.
- Manage the standby list for lastminute callouts and submit resumes for new candidates.
- Report weekly on excessive callouts noshows and staff issues.
- Coordinate fire safety and incident report training for security staff.
- Maintain updated security training certificates.
- Process onboarding requirements for new hires.
- Conduct annual evaluations for security guards.
- Assist front desk with emergency calls door management and resident inquiries.
- Collect and deposit rent payments as needed.
- Hold weekly meetings with the Director to review assignments and address concerns.
Qualifications:
- Associates with 3 years of experience or High School Diploma/GED with a minimum of 5 years of administrative and project management experience.
- Excellent organizational interpersonal verbal and written communication skills.
- Strong organizational and prioritization abilities.
- Ability to work effectively both individually and as part of a team.
- Capable of multitasking and adapting to changing priorities.
- Proficiency with Microsoft Office Suite particularly Word Excel and Outlook.
- MUST be available evening and weekends
Job Type: Fulltime
Pay: $40000.00 $42000.00 per year
Required Experience:
Manager
Employment Type
Full-Time
