Facilities Coordinator - Workplace - 9 month FTC
Facilities Coordinator - Workplace - 9 month FTC
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Job Description
Facilities Coordinator Workplace 9 Month Fixed Term Contract
London
Closing date for applications is 18th April 2025
The main responsibility of the Workplace team is ensuring the smooth running of the daily operations and experience to provide bestinclass environments to drive the business forward. The successful candidate will be proactive and creative and will be encouraged to express new ideas on improving the overall workplace ensuring that we are using our resources to the optimum.
Our Workplace coordinator will carry out various operational tasks in support of the wider Workplace team following established policies procedures and guidelines. Your responsibilities will include day to day support of the workplace operation delivering best colleagues experience in all our properties ensuring our sites are fully secured and compliant.
DISCOVER your opportunity
What will your essential responsibilities include
Working with key internal and externals stakeholders as well as other entities on the daytoday performance of the service providers confirming service aligns with customer and the Operation Director UK & Lloyds expectations.
Working with the Workplace team to support on Induction process for colleagues.
Continuously reviewing ways to improve the service and overall workplace experience.
To monitor all activities relating to the site(s) reporting and taking actions as appropriate.
Supporting Workplace Operations partner and Workplace Technical partner to comply with Health and Safety on site maintaining records and involvement with contractor management as appropriate.
Deliver a safe secure and inclusive work environment by providing excellent standards of workplace accommodation and highlevel services for all staff guests and other occupiers of the premises.
Record and track all chargeable duty delivered to other AXA entities.
Support general reporting as per demands.
Working closely with the Workplace Experience Manager IT team Reception Cleaning and Catering team to ensure our colleagues are receiving the best experience.
Conducting the DSE (Display Screen Equipment) assessment for all colleagues in the workplace. Helping the wider team to get the DSE platform up to date with colleagues details
Must be able to travel to others AXA XL office in the UK on regular basis.
Deliver a safe secure and inclusive work environment by providing excellent standards of workplace accommodation and highlevel services for all staff guests and other occupiers of the premises.
Working as ONE Team with the other members of the Workplace Team and suppliers
Perform regular inspections within the offices with a focus on delivering best customer experiences and providing comfortable ambiences for the occupants taking particular care and attention to detail to reach the highest standards.
Working closely with your supplier chains to ensure efficient delivery of the services needed for the business Perform any related duties as assigned upon business request.
You will report to Workplace Operations Director
SHARE your talent
Were looking for someone who has these abilities and skills:
Required Skills and Abilities:
You dont need a specific degree to enter this role but were looking for someone who has these abilities and skills:
Able to travel to other offices as and when requirement (London Lloyds Ipswich Birmingham Manchester and Chelmsford)
Customer first mindset
Fire Marshal and first aider or willing to get trained
DSE assessor qualified or willing to be trained
Interpersonal relationshipbuilding and networking skills
Ability to multitask and prioritize your workload
Time management skills
Clear and concise writing skills and the ability to handle long and complex documents
Proficient in the use of Microsoft office packages including Word Excel and Outlook
Teamwork skills and the ability to guide and motivate others
Proficient use of MS Office (Excel Word PowerPoint Visio)
Competency: description
AXA XL the P&C and specialty risk division of AXA is known for solving complex risks. For midsized companies multinationals and even some inspirational individuals we dont just provide re/insurance we reinvent it.
How By combining a comprehensive and efficient capital platform datadriven insights leading technology and the best talent in an agile and inclusive workspace empowered to deliver top client service across all our lines of business property casualty professional financial lines and specialty.
With an innovative and flexible approach to risk solutions we partner with those who move the world forward.
Learn more at axaxl
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender sexual orientation age ethnicity and origins marital status religion disability or any other protected characteristic.
At AXA XL we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. Thats why we have made a strategic commitment to attract develop advance and retain the most diverse workforce possible and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. Its about helping one another and our business to move forward and succeed.
- Five Business Resource Groups focused on gender LGBTQ ethnicity and origins disability and inclusion with 20 Chapters around the globe
- Robust support for Flexible Working Arrangements
- Enhanced family friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl/aboutus/inclusionanddiversity. AXA XL is an Equal Opportunity Employer.
Sustainability
At AXA XL Sustainability is integral to our business strategy. In an everchanging world AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 202326 Sustainability strategy called Roots of resilience focuses on protecting natural ecosystems addressing climate change and embedding sustainable practices across our operations.
Our Pillars:
- Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems the foundation of a sustainable planet and society are essential to our future. Were committed to protecting and restoring nature from mangrove forests to the bees in our backyard by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
- Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather increasing temperatures and rising sea levels cause both social inequalities and environmental disruption. Were building a net zero strategy developing insurance products and services and mobilizing to advance thought leadership and investment in societalled solutions.
- Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. Were training our colleagues engaging our external partners and evolving our sustainability governance and reporting.
- AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them known as AXA XLs Hearts in Action programs. These include our Matching Gifts program Volunteering Leave and our annual volunteering day the Global Day of Giving.
For more information please see axaxl/sustainability
Required Experience:
IC
Employment Type
Full-Time
