Fiscal Support Specialist pos 97338

Title: Fiscal Support Specialist

Position Number: 97338

Hiring Unit: Administrative Affairs Business Office

Location: UH at Hilo

Date Posted: August 2 2024

Closing Date: Continuous first review on or about August 20 2024

Band: A

Salary :salary schedules and placement information

Full Time/Part Time: Fulltime

Month: 11month

Temporary/Permanent: Permanent

Other Conditions:Appointment to begin approximately September 2024 pending position clearance and availability of funds.

Duties and Responsibilities

1. *Provides staff support in the performance of detailed and routine accounts receivable and collection functions of the Cashiers Office.

2. *Maintains student accounts in the universitys student information system to ensure accuracy of balances refunds and recordation of payments.

3. *Audits refund amounts following university state and federal rules and regulations.

4. *Reviews and disburses financial aid checks in accordance with donor requirements enrollment status and state and federal regulations.

5. *Create and maintain scholarship check folders for all financial aid checks processed by the Cashiers Office. Inform supervisor if any checks need to be returned to the donor.

6. *Monitors and maintains the accounts receivable ledger including preparation of invoices recordation of payments followup on delinquent accounts and referral to the collection agency.

7. *Reviews processes and maintains Third Party contracts with various sponsors for the benefit of the student. Ensures letters of financial guarantee purchase orders or authorization letters from the sponsors are received and processed to the student accounts.

8. *Audits and reconciles daily collections of tuition and fees and deposits received from other university units. Followup with students and department staff to resolve discrepancies.

9. *Reviews and reconciles monthly merchant statement and resolve discrepancies. Prepares requisitions to pay merchant fees and invoice appropriate departments for their portion of the fee in a timely manner.

10. *Reviews and reconciles merchant settlement with daily transactions from merchant sites and accurately allocate revenue to the proper accounts and object codes.

11. *Reviews and reconciles daily online transactions processed via Touchnet.

12. Assists in preparing yearend accrual worksheets relating to deferred revenue accounts receivable and allowance for doubtful accounts.

13. *Communicates with students departmental staff and third party vendors to ensure the timely processing and recording of deposits refunds reimbursements and expenditures.

14. *Services students departmental staff and the public inperson by telephone and email in a collegial and professional manner.

15. Establishes and maintains close working relationships with UH System personnel UHH community and external entities.

16. *Responds to inquiries and provides general information to staff regarding student registration and receipting of payments.

17. *Prepares disbursement vouchers (DV) requisitions (REQS) and stop payments.

18. *Serves as custodian for the Cashiers Office change fund of $2500.

19. Other duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration Accounting Finance or related field and 2 year(s) of progressively responsible professional experience with responsibilities for accounting auditing finance; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Functional knowledge of principles practices and techniques in the area of accounting finance or business administration demonstrated by knowledge understanding and ability to apply concepts terminology.

3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with accounting finance or business administration.

4. Demonstrated ability to recognize problems identify possible causes and resolve the full range of problems that may commonly occur in the areas of accounts receivable and collection functions.

5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software and be proficient in Microsoft Office software applications such as Word and Excel.

8. Demonstrated ability to work independently organize establish priorities and make sound decisions under pressure.

Desirable Qualifications

2. Working knowledge of the BANNER student information system.

3. Working knowledge of the Kuali Financial System (KFS).

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

1 cover letter explaining how each minimum and desirable qualification is met;

2 resume;

3 the names and addresses email addresses and telephone numbers of three 3 current professional references;

4 transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however original official transcripts will be required prior to employment).

PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries:Grant Okazaki @

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: Experience:

Unclear Seniority