Senior Executive Assistant
Senior Executive Assistant
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$ 116200 - 154400
1 Vacancy
Job Description
At Vast our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations allowing longterm stays in space without the adverse effects of zerogravity. Our initial crewed space habitat will be Haven1 scheduled to be the worlds first commercial space station when it launches into low earth orbit in May 2026. Our team is allin committed to executing our mission safely and on time.If you want to work with the most talented people on Earth furthering space exploration for humanity come join us.
Vast is looking for a Senior Executive Assistant reporting to the Chief of Staff. We are seeking a highly organized and proactive Senior Executive Assistant to support our CSuite Executives in managing the daytoday operations and play a crucial role in providing administrative support facilitating communication and contributing to the overall success of our organization and culture.
This will be a fulltime exempt position located in our Long Beach location.
Responsibilities:
- Handle sensitive information and matters with a high level of discretion and maintain confidentiality.
- Skillfully manage and coordinate executive calendars including scheduling meetings appointments and travel arrangements.
- Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.
- Draft review and send communications on behalf of company executives.
- Prepare and distribute materials for meetings attend meetings and ensure all documentation is readily available.
- Act as a central point of contact facilitating communication between executives internal teams and external partners.
- Track and manage executive expenses and process reimbursements.
- Support executives in various projects research tasks and initiatives.
- Collaborate with other departments on projects as needed.
Minimum Qualifications:
- 5 years of experience as an Executive Assistant supporting multiple CSuite executives.
- Advanced proficiency in Google Workspace and MS Office Suite.
Preferred Skills & Experience:
- Bachelors Degree or equivalent years of work experience in addition to minimum years of experience.
- Experience supporting executives in a fast space startup environment.
- Event and meeting planning.
- Ability to think outside of the box with a sense of urgency.
- Excellent communication both written and verbal.
- High level of attention to detail and accuracy.
- Ability to handle multiple tasks and prioritize effectively.
- Strong organizational and timemanagement skills.
- A passion for DEI and fostering a positive work culture.
Additional Requirements:
- Ability to be on site 5 days a week at our HQ in Long Beach.
- Ability to work early mornings evenings and/or weekends as needed.
Salary Range: California
$116200 $154400 USD
U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls and therefore must either be a U.S. person as defined by 22 C.F.R. 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens U.S. nationals lawful permanent residents (green card holders) and asylees and refugees with such status granted not pending.EQUAL OPPORTUNITY
Required Experience:
Senior IC
Employment Type
Full Time
