Executive Assistant to the Chairwoman of the Board of Governors and the Chancellor mwd
Executive Assistant to the Chairwoman of the Board of Governors and the Chancellor mwd
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Job Description
If you enjoy a dynamic international working environment and like to work in a highly motivated and friendly team you are in the right place! You can expect an open corporate culture with flat hierarchies as well as interesting and challenging tasks. As part of your induction you will be optimally prepared for your area of responsibility.
Join our team at Constructor Group as
Executive Assistant to the Chairwoman of the Board of Governors and the Chancellor (m/w/d)
(fulltime in Bremen Germany)
About Constructor Group
Founded in 2019 by tech and education entrepreneur Dr. Serg Bell Constructor Group is a global institution dedicated to revolutionizing education and driving innovation in Machine Intelligence Quantum Technology Intelligent Materials Hybrid Reality and Life Engineering. Our ecosystem includes Constructor Knowledge offering education tools and services worldwide; Constructor a software company delivering advanced tech solutions; and Constructor Capital providing earlystage funding for science technology and digital transformation projects. Backed by a diverse network of academic partners business leaders and Nobel laureates Constructor Group is redefining education and technology for the future.
Job Summary
The Executive Assistant is a pivotal role responsible for managing the complex schedules appointments and correspondence of the Chairwoman of the Board of Governors and the Chancellor. This position requires exceptional organizational skills discretion and the ability to prioritize and adapt in a fastpaced environment. The Executive Assistant will act as a trusted liaison ensuring seamless communication and coordination between the Chairwoman the Chancellor and other stakeholders.
Key Responsibilities:
1. Schedule Management:
Maintain and manage the daily calendars of the Chairwoman and the Chancellor scheduling meetings appointments and events.
Proactively identify scheduling conflicts and propose resolutions.
Coordinate travel arrangements including flights accommodations and itineraries.
2. Meeting Coordination:
Prepare and distribute agendas materials and presentations for meetings.
Attend meetings as requested taking detailed minutes and following up on action items.
Coordinate with internal and external stakeholders to ensure seamless meeting logistics.
3. Communication:
Serve as the first point of contact for inquiries and correspondence addressed to the Chairwoman and the Chancellor.
Draft and edit professional emails letters and other communications.
Maintain confidentiality and discretion in all communications.
4. Administrative Support:
Maintain organized records and files including documents related to board and university activities.
Assist in the preparation of reports presentations and briefing materials.
Ensure the Chairwoman and Chancellor are wellprepared for all engagements.
5. Stakeholder Engagement:
Build and maintain strong relationships with board members university leadership faculty and external partners.
Facilitate communication and collaboration between the Chairwoman Chancellor and various stakeholders.
6. Special Projects:
Support the Chairwoman and Chancellor with ad hoc projects and initiatives.
Conduct research and gather information to support decisionmaking and strategic planning.
Qualifications:
Proven experience as an executive assistant preferably supporting senior leaders or executives.
Exceptional organizational and timemanagement skills with the ability to multitask and prioritize effectively.
Strong written and verbal communication skills.
High level of discretion professionalism and confidentiality.
Proficiency in office software (e.g. Microsoft Office Suite Outlook Calendar tools).
Bachelors degree or equivalent experience preferred.
Key Competencies:
Attention to detail and accuracy.
Proactive and resourceful problemsolving.
Strong interpersonal skills and the ability to work collaboratively.
Adaptability to changing priorities and demands.
If you like working with happy enthusiastic colleagues youll enjoy your career with us!
Employment Type
Full-Time
